Position Information

NY HELPNo

AgencyUniversity at Buffalo

TitleC230049 - Office Assistant 2 (Stores/Mail) - Campus Operations

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $39022 to $39022 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 40

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Erie

Street Address xxx

City Buffalo

StateNY

Zip Code14214

Job Specifics

Minimum Qualifications Minimum Qualifications:
Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title.

Reassignment Requirement: You must hold the same title at the University at Buffalo.

Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).

ALL APPLICANTS MUST MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS. ANY APPLICATIONS RECEIVED THAT DO NOT MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS WILL BE CONSIDERED UNQUALIFIED AND WILL BE DISCARDED.

A completed application is required for this position. If you receive a canvass letter, DO NOT APPLY for this position. You must apply to the web address provided on your canvass letter.

Physical Demands:
Must be able to perform the physical demands of the position described above, including bending, lifting up to 40 pounds, climbing, standing, or walking for long periods of time.

Preferred Qualifications:
• Experience using Multi-Echelon Perpetual Inventory and Warehouse Management Systems (WMS).
• General knowledge of accepted methods used in Supply Chain Management, such as ordering, receiving, reconciling, storing, and distributing shipments of supplies.
• Familiarity with Best-In-Practice Safety Initiatives, and supervisory experience preferred.

Duties Description Position Summary:
Office Assistant 2 (Stores/Mail) perform inventory, office, and clerical support to meet the requirements of the Stores and Mail Operations Department. Such work may consist of, but is not limited to:

• Material and Supply Management
• Inventory Control and Knowledge
• Processing Material Orders
• Personnel Management
• and other related activities

Office Assistants 2 either supervise two or more Office Assistants 1 or other lower-level staff; and/or directly perform the more difficult or complicated clerical processing and office support work for which substantive knowledge of the program area is required.

Office Assistants 2 may perform any of the duties of Office Assistants 1, and typically supervise two or more lower-level staff.

Office Assistant 2 positions classified based on supervision perform oversight activities to ensure that subordinate staff has appropriate resources, is properly trained, and performs high quality work that meets all applicable standards. Supervisory responsibilities may involve performing the following tasks.

• Plan work and determine how it will be performed.
• Assign work to staff and assure necessary coverage for assignments and office.
• Provide subordinates with specific instructions concerning the preparation of documents, processing of materials, and maintenance of records.
• Provide subordinates with standard formats for the preparation of documents and reports using available software packages.
• Provide training in the use of work equipment, and office and agency procedures.
• Evaluate the quality, quantity, and timeliness of work.
• Evaluate the performance of staff.
• Prepare performance evaluations.
• Schedule work hours and time off.

Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.

About UB
The University at Buffalo is SUNY’s most comprehensive public research university, and an outstanding place to work. UB amplifies ambition for faculty and staff by offering endless possibilities to achieve more. Here, people from all backgrounds and cultures challenge and inspire each other to discover, learn and succeed. Dedicated staff and engaged faculty collaborate to further knowledge and understanding, and develop tenacious graduates who are valued for their talents and their impact on global society. Visit our website to learn more about the University at Buffalo.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Additional Comments University at Buffalo is an affirmative action/equal opportunity employer and in keeping with our commitment, encourages women, minorities, persons with disabilities and veterans to apply.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name James Austin

Telephone 716-645-2632

Fax xxx

Email Address austin2@buffalo.edu

Address

Street xxx

City Buffalo

State NY

Zip Code 14214