Position Information

NY HELPNo

AgencyGeneral Services, Office of

TitleFood Distribution Administrator 1 (VID 126786)

Occupational CategoryOther Professional Careers

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $46529 to $77912 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 15%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 7:30 AM

To 3:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 93 Broadway

City Menands

StateNY

Zip Code12204

Job Specifics

Minimum Qualifications CURRENT STATE EMPLOYEES:
Current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 11 or above and eligible for transfer under Section 70.1, 70.4, or 52.6 of the Civil Service Law.

Please note: All transfer candidates must possess a bachelor's degree.

70.4 Transfer: Candidates must have one year or more of qualifying permanent service at the Grade 11 or above AND possession of a bachelor’s degree; AND standing on the Professional Careers Opportunities (PCO) or Public Administration Traineeship Transition (PATT) eligible lists.

PCO Candidates: Individuals with a score of 100 or above on the Professional Career Opportunities (PCO) eligible list are encouraged to apply.

Successful completion of a two-year traineeship leads to appointment as a Food Distribution Administrator 1.

GENERAL PUBLIC CANDIDATES:
Individuals who possess a bachelor’s degree or higher AND have 55b/c eligibility are encouraged to apply. If applying using your 55b/c status, please provide a copy of your current 55b/c eligibility letter.

PCO Candidates: Individuals with a score of 100 or above on the Professional Career Opportunities (PCO) eligible list are encouraged to apply.

Successful completion of two-year traineeship leads to appointment as a Food Distribution Administrator 1, SG-18.

Duties Description Duties may include but are not limited to:

• Administer the Warehousing, Distribution, and Entitlement for the National School Lunch Program (NSLP), the Child and Adult Care Food Program (CACFP) and Summer Food Service Program (SFSP) which provides schools, childcares, and other eligible recipient agencies access to United States Department of Agriculture (USDA) foods.
• Ensure that program is following federal regulations 7 CFR 250 and other associated regulations.
• Update and maintain the Food Distribution Webpage
• Prepare and finalize procedures
• Communicate effectively with a wide variety of stakeholders to include, schools, warehouses, distributors, NYSED and the USDA to ensure that all commodities are ordered and received by schools and childcare facilities on a timely basis.
• Ensure recipient agencies are confirmed eligible, enrolled in the program, and instructed in the processes of ordering foods.
• Allocate state entitlement to schools and childcares.
• Respond to questions concerning program, policy, and procedures for the National School Lunch Program.
• Facilitate tri-annual School Lunch Advisory Council (SLAC) meetings.
• Ensure that the OGS-FD website is accurate. Send updates to the OGS Digital Team
• Audit the monthly Warehouse and Distributor inventories.
• Contract management of six distributor contracts to include ensuring Distributors are delivering USDA Foods timely, per contract terms.
• Ensure that NSLP-related expense reports prepared by OGS-FD staff are completed timely
• Ensure that necessary contract modification requests are sent to the USDA timely. Monitor to ensure the request is being processed.
• Facilitate the annual food preference survey for schools and childcares.
• Represent the program by attending trainings, seminars, and conferences. Traveling to the destinations and representing New York State, OGS and OGS-FD gathering knowledge to apply to the Program and share with Program staff.
• Certify the quarterly administrative funding reports in the ‘Food Programs Reporting System’ (FPRS).
• Gather data and prepare responses for Food Distribution related FOIL requests.
• Analyze program data gathered from Web-Supply to answer questions about the program.
• Conduct and/or facilitate training for schools and childcares. Develop training where necessary.
• Annually, conduct a federally mandated physical inventory and facility review at each of the facilities distributing USDA Foods to schools and childcares.
• Assist with the creation, development and testing of the new USDA Foods Inventory Management System
• Delegate tasks to achieve program objectives.
• Perform the full range of supervisory duties which will include mentoring and developing employees.
• Possession and maintenance of a valid Driver’s License issued by the NYS Department of Motor Vehicle is required. Operation of a motor vehicle will be required.
• Flexibility to work in environments of fluctuating temperatures.
• Extensive travel throughout NYS may be required.

Additional Comments NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Human Resources/ZP

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit a cover letter and/or resume detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.