Review Vacancy

Date Posted: 09/15/23
Applications Due: 10/07/23
Vacancy ID: 139454

Position Information

AgencyTransportation, Department of

TitleOffice Assistant 1 (Region 4)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $34152 to $42251 Annually

Employment Type Full-Time

Appointment Type Provisional

Jurisdictional Class Competitive Class

Travel Percentage 0%


Workweek Mon-Fri

Hours Per Week 37.5


From 7:30 AM

To 3:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No


County Wayne

Street Address 1140 E. Union St.

City Newark


Zip Code14513

Job Specifics

Minimum Qualifications To be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law.
If a viable eligible list does not exist, a provisional appointment may be made in accordance with Civil Service Law. Candidates who accept a provisional appointment must take the next competitive examination and be reachable on the resultant eligible list in order to be considered for permanent appointment to the position.
The minimum requirements for taking the examination are:
There are no minimum education or experience requirements for these examinations.
These examinations will be used to fill positions in the titles below:
• Business Document Specialist Trainee-Equivalent to Grade 6
• Employees Retirement System Examiner Trainee- Equivalent to Grade 6
• Licensing Services Clerk Trainee- Equivalent to Grade 6
• Medicaid Eligibility Examiner Trainee- Equivalent to Grade 6
• Medicaid Eligibility Examiner Trainee (Spanish Language)-Equivalent to Grade 6
• Office Assistant 1- Grade 6
• Office Assistant 1 (Spanish Language)- Grade 6
• Office Assistant 1 (Stores/Mail)- Grade 6
• Payroll Assistant Trainee- Equivalent to Grade 6
• Print Equipment Operator 1 (Digital)- Grade 6
• Public Service Commission Operations Clerk Trainee- Equivalent to Grade 6

Duties Description The incumbent of this position will perform duties consistent with the Civil Service Classification Standard for this title in the Transportation Maintenance Residency Office. The selected candidate will process transactions; maintain records, documents and information; and produce correspondence, reports, charts, etc. Candidates must be able to read, understand and apply procedures, rules, regulations, and laws. Duties include, but are not limited to: maintaining residency inventory; sorting and distributing mail; maintaining records and files; Data entry for databases, SFS and MMS; answering telephones and appropriately responding to or referring inquiries made by employees, vendors and customers; maintaining Department databases; providing assistance to the Transportation Office Assistant 2 in the administration of the Residency program, which may include Personnel, Purchasing and Training activities, such as hiring and promoting employees and employee orientations, assisting with ordering supplies, purchase orders and vouchers, and tracking and entering SLMS data. Preferred candidates will possess excellent written and oral communication skills, as well as proficiency in computer programs such as Microsoft Word, Excel, PowerPoint, Access, and Outlook.

Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Additional Comments Qualified candidates should submit a current resume, letter of interest and a completed NYS Dept. of Transportation Application for Employment (S1000 Part 1) with Notice Number R04-23-119A included in the subject line and referenced in the cover letter to:

Lisa M. Schuster
Administrative Services Director
New York State Department of Transportation- Region 4
1530 Jefferson Rd.
Rochester, NY 14623
585-272-3426 (fax)

Applications and resumes must be received or postmarked no later than October 7 2023.

While the official station of this position will be located in Newark, operational need for this position will require the incumbent to perform duties at both locations for the Wayne/Ontario Residency as noted below:
• 1140 E. Union St. Newark, NY 14513
• 125 Parish St. Canandaigua, NY 14424

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at
The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.
In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Lisa M. Schuster

Telephone 585-272-3334

Fax 585-272-3426

Email Address


Street 1530 Jefferson Rd.

City Rochester

State NY

Zip Code 14623


Notes on ApplyingApplications for employment may be found at the following web address: