Review Vacancy
Date Posted: 01/24/24
Applications Due: 05/24/24
Vacancy ID: 149226
Position Information
NY HELPNo
AgencyAlcoholic Beverage Control
TitleOffice Assistant 1 (Hourly) VID 149226
Occupational CategoryClerical, Secretarial, Office Aide
Salary GradeNS
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $16.36 to $16.36 Hourly
Employment Type Full-Time
Appointment Type Temporary
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? Yes
Location
County Albany
Street Address 80 South Swan Street
City Albany
StateNY
Zip Code12210
Job Specifics
Minimum Qualifications There are no education or experience requirements.
Duties Description The incumbent to this position would be responsible for, but not limited to the following:
• Responding to telephone, mail and email inquiries to the Secretary’s Office and its Refunds Unit from the public, industry representatives, attorneys, and agency staff.
• Collect mail from the Refunds Unit and Secretary’s Office baskets. Date stamp any mail that has not already been stamped.
• Gather Certificates and Petition to Surrender forms and enter them into the agency’s electronic database and Excel spreadsheet.
• Preparation of the calendars for the meetings of the Members of the Authority, including document review and data entry into the agency’s electronic databases.
• Assisting with meetings of the Members of the Authority, including pre-meeting video-conference and webcast preparations, tracking attendance, etc.
• Assisting in scheduling of meetings, including updating agency website with upcoming meeting dates and agendas.
• Preparation of documents reflecting actions taken at meetings of the Members of the Authority and date entry of such information into the agency’s electronic databases.
• Contacting insurance companies with respect to claims made against licensees’ surety bonds.
• Processing of “non-calendar” disciplinary items.
• Depositing checks received for payment of fines and processing “live” and “lockbox” checks through the agency’s financial system.
• Periodically check the agency’s database for updates on disciplinary cases against licensees that may be entitled to a refund.
Additional Comments NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Human Resources/AS
Telephone 518-473-5282
Fax 518-486-1631
Email Address HRresumes@ogs.ny.gov
Address
Street NYS Office of General Services, HRM
31st Floor Corning Tower, Empire State Plaza
City Albany
State NY
Zip Code 12242
Notes on ApplyingPlease submit a cover letter and resume detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.
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