Position Information

NY HELPYes

AgencyState Comptroller, Office of the

TitleContract Management Specialist 1, SG-18, Contract Management Specialist Trainee 2 (Equated to SG-16), Contract Management Specialist Trainee 1 (Equated to SG-14), Item #01702

Occupational CategoryOther Professional Careers

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $52198 to $82656 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address Office of the New York State Comptroller

110 State Street

City Albany

StateNY

Zip Code12236

Job Specifics

Minimum Qualifications Do you want a career with a purpose that provides work/life balance? Apply today to join the Office of the New York State Comptroller.

No exam required under the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) Program:

Non-Competitive Qualifications for appointment under the NYHELPS Program:
For appointment to the Contract Management Specialist Trainee 1, you must have:
• A bachelor's degree or higher.

For appointment to the Contract Management Specialist Trainee 2, you must have:
• A bachelor’s degree or higher AND one year of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contracts and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.
OR
• A Juris Doctor, master’s or higher degree in a related field

For appointment to the Contract Management Specialist 1 (SG-18), you must have:
• A bachelor’s degree or higher AND two years of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contracts and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.
OR
• A Juris Doctor, master’s or higher degree in a related field AND one year of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contracts and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.

Competitive Minimum Qualifications:
You must be currently reachable on the appropriate eligible list for this title, eligible under the 55 b/c program, or eligible to transfer to this title under Section 70.1, 52.6 or 70.4 of the Civil Service Law.

For 70.1, 52.6 or 70.4 transfer to a(n) Contract Management Specialist 1, salary grade (SG)-18, you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to an SG-16 or above. SG-12 or above for a Trainee 2, SG-11 or above for a Trainee 1, depending on qualifications.

To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov)

Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.

Depending on qualifications, you may be required to serve a 1 or 2-year traineeship that leads to the full level SG-18 position.

55-b/c:
This position may be designated 55 b/c and is subject to verification of applicant eligibility.
For more information on this program, please visit the NYS Department of Civil Service website, 55b/c Recruitment Resources Center (ny.gov)

Duties Description • Review and approve/non-approve procurements and other related financial documents or review Vendor Responsibility documentation submitted with contract transactions to reach a conclusion regarding the adequacy of contracting agency’s responsibility review process and reasonableness of agency’s responsibility determinations.
o Read documents, identify areas of concern, communicate concerns and recommendations to state agency staff. Recommend audited contracts for OSC approval or non-approval or approval or non-approval of vendor responsibility conclusions.
• Provide guidance, technical assistance and training to agency staff and/or potential bidder(s) to facilitate the contract and procurement processes including conducting Vendor Responsibility reviews, ensuring all control requirements are met. Provide all NYS agencies with appropriate payroll information.
o Contact agency staff to review contract preparation and award requirements. Use OSC information resources and internet resources to conduct research into the four factors of Vendor Responsibility for proposed contractors to State Agencies

• Develop and assist with the development of audit guidelines and standards for contract, vendor responsibility and other related financial documents.
o Review new legislation, integrate with existing guidelines and standards for audits.

Additional Comments Knowledge, Skills, and Abilities:
• Ability to read and comprehend documents
• Ability to compare documents to laws, rules and regulations for conformity
• Ability to communicate contract requirements to agency staff

Telecommuting:
The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s primary residence location, duties, and work performance are aligned with telecommuting and operational needs they may be allowed to do so. Generally, OSC employees may telecommute up to 5 days per pay period but may be approved to telecommute less.

Reasonable Accommodation:
The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.

Equal Opportunity Employment:
The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Takeitha Kelley

Telephone (518) 474-1924

Fax (518) 486-6723

Email Address Jobs@osc.ny.gov

Address

Street Office of the State Comptroller, Office of Human Resources

110 State street, 12th Floor

City Albany

State NY

Zip Code 12236

 

Notes on ApplyingSubmit a clear, concise cover letter and resume to https://www.osc.ny.gov/jobs/openings/contract-management-specialist-1-trainees/112434 , no later than December 05, 2024.

Unofficial transcripts and/or templates will be required for certain positions. To access this job vacancy, copy the link above and paste it into your web browser. Documents must be sent as unlocked and accessible attachments.

Reference Item #01702-TBK on your cover letter for proper routing.

If you have questions about this vacancy, please contact this Division representative:
Division contact: Jim Iwaneczko, jiwaneczko@osc.ny.gov