Position Information

NY HELPNo

AgencyCourt Administration, Office of

TitleSecretary

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitNone listed

Salary RangeFrom $50410 to $50410 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 35

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Suffolk

Street Address 320 Carleton Avenue

City Central Islip

StateNY

Zip Code11722

Job Specifics

Minimum Qualifications High School diploma or the equivalent and two (2) years of general or legal secretarial experience; or Satisfactory completion of a certified business or commercial course beyond the high school level including course work in legal stenography and one (1) year of general or legal secretarial experience; or An equivalent combination of education and experience.

Duties Description ASSIGNMENT: This position will provide personal and confidential secretarial services; perform data entry; prepare travel vouchers; monitor court calendars; compose correspondence for supervisor's signature; maintain office files and personnel records; screen visitors, telephone calls, mail and other confidential material; confer with judges, administrative and court personnel at supervisor's
request; take and transcribe dictation of correspondence, reports and other typical office materials; proofread typed material for accuracy and correct grammar, spelling and punctuation; sort, log, distribute and circulate mail and coordinate the distribution of confidential materials; and take notes and minutes at conferences and meetings. Candidates must be proficient in Microsoft Outlook, Microsoft Excel, Microsoft Word and/or WordPerfect. Punctuality and strong interpersonal and organizational skills are required, as well as the ability to handle sensitive matters in a confidential manner.

Additional Comments DISTINGUISHING FEATURES OF WORK: Secretaries provide personal and confidential secretarial services and perform other related duties for the following individual, non-judicial administrators: Chief Clerks VII, Chief Clerks VI, Directors of the Mental Health Information Service, Executive Assistants, Directors and Deputy Directors of units within the Office of Court Administration and other administrative positions of comparable responsibility.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Michael Neville

Telephone

Fax

Email Address MHLS2-HR@nycourts.gov

Address

Street 600 Old Country Road

Suite 224

City GARDEN CITY

State NY

Zip Code 11530

 

Notes on ApplyingAPPLICATION PROCEDURES: All interested persons meeting the minimum qualifications are encouraged to submit a UCS-5 Application for Employment form (obtainable from any administrative office in a court building or on the web at
www.nycourts.gov/careers/UCS5.pdf), a resume, and cover letter by email to MHLS2-HR@nycourts.gov or by mail to:
Michael Neville
Director
Mental Hygiene Legal Service
600 Old Country Road, Suite 224
Garden City, NY 11530
APPLICANTS ARE ENCOURAGED TO COMPLETE THE EQUAL EMPLOYMENT OPPORTUNITY DATA COLLECTION FORM
APPLICATIONS MUST BE POSTMARKED OR RECEIVED BY: December 2, 2024