Position Information

NY HELPNo

AgencyMilitary and Naval Affairs, Division of

TitleConstruction Project Administrator 3

Occupational CategoryAdministrative or General Management

Salary Grade25

Bargaining UnitDMNA - Division of Military and Naval Affairs (CSEA)

Salary RangeFrom $988807 to $988807 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class "Other" (generally Military Law positions)

Travel Percentage 50%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 7 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address Directorate of Facilities and Engineering-Latham Headquarters

330 Old Niskayuna Road

City Latham

StateNY

Zip Code12110

Job Specifics

Duties Description This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service.

Assigned to the Facilities Management and Engineering Directorate (MNFE), the position supports Agency operations relating to design, construction and project management. The Construction Project Administrator 3 (CPA3) requires administrative collaboration and oversight of all MNFE designated projects in accordance with agency and National Guard Bureau (NGB) standards. The CPA3 will apply a wide range of specialized knowledge, skills, tools, and techniques to direct and coordinate all phases of a construction project -- origination, initiation, planning, execution and control, and closeout. The CPA3 may also perform special studies and research projects related to assigned projects.

Specifically the position will plan, schedule, and monitor building construction, repair, and rehabilitation projects from planning stages, through the completion in order to assure that proposals meet Agency/NGB needs; are within accepted cost limitations; and that project elements are completed according to schedule. CPAs serve as the contact person for assigned projects; resolve problems with and between the Agency/NGB and architectural and engineering staff, consultant contractors, and representatives of relevant State agencies; obtain approvals for projects; answer questions about project specifics; and schedule and coordinate the activities of engineers, architects, estimators, contract writers and analysts, contractors, and other occupations connected with projects.

The position requires technical knowledge and skills in engineering, architectural, drafting, construction project management, landscape architecture or similar field(s). The Construction Project Administrator 3 is required to interpret, explain and present various drawings and design documents. The CPA3 is directly responsible for a range of projects from medium to large scale and multifaceted, major construction, rehabilitation, and renovation projects. The CPA3 is expected to perform duties with considerable independence and professionalism. Projects may range from new construction to interior and/or exterior rehabilitation and renovation of buildings or building complexes.

The CPA3 is responsible for the Design & Construction (D & C) Unit and will supervise subordinate personnel, providing technical support and coordination of staff assignments; performing annual performance evaluations; ensure scheduling and adherence to personnel policies and when directed, will assist in the hiring of personnel.

The position performs responsibilities in accordance with all current and amended, DMNA policies and procedures, federal and state statutes, and where applicable, the contract bargaining agreement and requirements of the National Guard Bureau (NGB), specifically the Master Cooperative Agreement (MCA) and supporting regulations. The position may report to state and/or federal supervisory personnel.

Specifically, CPA3 duties include, but are not limited to:

• Management and coordination of all D & C unit projects and assignments.
• Development of detailed schedules and plans for assigned projects.
• Coordination/attendance of development meetings to include all pertinent parties regarding project progression, timeliness and completion.
• Review and monitor funding limits and authorization requirements based on the size and scope of the project.
• Perform assessment of current infrastructure to aid in the development and prioritization of construction, repair and rehabilitation projects.
• Provide feedback on project details and specifications to MNFE management, NGB and other appropriate parties.
• Utilize Agency data systems -- currently the Statewide Financial System (SFS) -- to assist in the preparation of Federal and State financial documentation for purchasing, contracting and reconciliation of applicable funds.
• Assist with the development of annual budget, long range planning, capital project prioritization, and financial plans.
• Prepare reports, conduct studies and research issues, programs or operations, in relation to projects and proposals.
• Assist in the planning and revisions of MNFE priorities for current and future projects.
• As needed, provide training to ensure project needs are met in accordance with Agency/NGB plans, priorities and timelines.
• Work with grant funding resource support offices on construction projects with multiple funding sources.
• Make periodic site visits/inspections of Agency/NGB project locations to evaluate compliance with contract parameters and applicable building codes.
• Frequently meet in person with program, Agency staff and members of other Federal, State and local agencies to provide information and status updates.
• Ensure the tracking and monitoring of required permits, regulations and compliance issues.
• Supervise all aspects of D & C unit.
• Perform other duties as assigned.

JOB REQUIREMENTS

• Working knowledge of State rules and regulations, policies and guidelines associated with State construction projects; preferably a working understanding of the New York State Office of General Services (OGS).
• Working knowledge of the principles of construction project scheduling.
• Ability to read, understand and interpret contracts, design plans, and other technical documents, often containing regulatory and complex building construction terminology.
• Capability to prepare comprehensive building construction project plans and schedules, as well as ability to adjust both throughout project as needed.
• Strong ability to analyze project needs and communicate same to supervisor(s) and project team as needed.
• Strong organizational skills, ability to multi-task, and prioritize multiple deadlines.
• Ability to perform tasks independently without supervision as well as motivate and coordinate a team to complete project assignments.
• Capability to determine, negotiate and establish work priorities for assignments and ensure deadlines are met.
• Excellent written and verbal communication skills.
• Ability to interact and work well with various individuals to include co-workers, management, Federal and State personnel, contractors and representatives from other agencies.
• Ability to train and supervise subordinates and demonstrate an understanding of the basic principles of supervision.
• Knowledge of budget development and capital construction planning.
• Ability to read and write in English.
• Demonstrated reliability and trustworthiness.
• Will complete and attend training as required.
• Periodic schedule adjustments and extra hours will be required to meet work demands.
• Travel will be required using various modes of transportation to include driving, trains, and air travel.
• Performs other duties as assigned.

Minimum Qualifications This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service.

Two years of college study in engineering, engineering technology, architectural technology, construction technology or similar field of study (Associates Degree or Certification in field of study is preferred), and six (6) years of satisfactory full-time experience in building construction field; with at least two (3) years of full-time experience in building construction project management;

OR

A Bachelor’s Degree in engineering, architecture, landscape architecture, construction technology, architectural technology, or similar field of study and a minimum of four (4) years satisfactory full-time experience in building construction field; with at least two (2) years of full-time experience in building construction project management.**

AND

Must be at least 18 years old and have a High School Diploma or GED.

Must possess a valid driver's license to operate a motor vehicle in the State of New York. Must report any changes to supervisory chain and State Human Resources (MNHS).

Must be able to read and write in English.

Must be proficient in and able to independently use Computer-Aided Design (CAD) software.

Must hold a current certification as a New York State Code Official or must obtain certification within twelve (12) months from date of hire.

Must be proficient in and able to independently use Microsoft Office software – MSWord and Excel. Ability to use PowerPoint and/or Access also preferred.

* Should related systems, regulations, procedures and requirements change, additional training and/or certifications may be required.

**Other combinations of education and work experience, including military, may be considered, however, candidate for the Construction Project Administrator 2 must demonstrate direct relevance to the job duties and abilities noted above and combine to at least seven (7) years of credits and experience and candidate for the Construction Project Administrator 3 must demonstrate direct relevance to the job duties and abilities noted above and combine to at least eight (8) years of credits and experience

Must be able to read, understand and interpret contracts, design plans, and other technical documents, often containing regulatory and complex building construction terminology.

Required to have or successfully complete within 90 days of receiving computer access, all training associated with assigned data systems such as SFS, GFEBS and the Statewide Learning Management System (SLMS) and/or other computer training as related to duty assignments.

In accordance with NGB standards, will be required to obtain and maintain a favorable background investigation, and have an appropriate clearance to allow access to computer networks and restricted areas to determine suitability, loyalty, and trustworthiness. Minimally a National Agency Check with Inquiry (NACI) will be completed - dependent on current regulation, a SECRET or other clearance may be required.

At all times, employees MUST maintain minimum standards in accordance with current agency requirements and directives noted above; failure to do so will subject the individual to disciplinary action, including possible termination.

NOTE: Position standards illustrate the nature, extent and scope of duties and responsibilities of the position described. Standards cannot and do not include all of the work that might be appropriately performed by the incumbent. The minimum qualifications above are those which were required for appointment at the time the Position Standards were written. Please contact State Human Resources Directorate for any further information regarding the position requirements.

Additional Comments This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service.

Current Start Rate: $98,8807*
Job Rate: $117,875

(*All hires begin at “Start Rate” unless prior state experience affords eligibility for hiring step increase as determined by OSC.)

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name State Human Resources

Telephone 518-786-4830

Fax 518-786-6085

Email Address ng.ny.nyarng.mbx.mnhs-job-posting@army.mil

Address

Street New York State Division of Military and Naval Affairs - State Human Resources Management

330 Old Niskayuna Road

City Latham

State NY

Zip Code 12110

 

Notes on ApplyingTo be considered for interview, submit a cover letter and resume. In e-mail subject line and cover letter indicate the title, location, vacancy announcement number of the position for which you are applying. Ensure to clearly note how you meet the minimum qualifications for the position. Please be certain to note your specific license or certification to meet requirements.

If you are a former public employee retired within New York State currently receiving benefits, indicate this and the name of the retirement system in your cover letter.

Cover letter and resume may be submitted via E-mail (preferred method), FAX, or Mail. ENSURE TO COPY E-MAIL ADDRESS EXACTLY.

E-mail to: ng.ny.nyarng.mbx.mnhs-job-posting@army.mil
FAX to: (518) 786-6085
Phone:518-786-4830

Mail to:
New York State Division of Military and Naval Affairs
State Human Resources Management
330 Old Niskayuna Road
Latham, New York 12110-3514
Attn: Classifications

ALL DOCUMENTS MUST BE RECEIVED IN STATE HUMAN RESOURCES MANAGEMENT (MNHS) BY FEBRUARY 26, 2024.

VAGUENESS AND OMISSIONS WILL NOT BE RESOLVED IN YOUR FAVOR.

ALL CURRENT PERMANENT DMNA STATE EMPLOYEES WHO MEET THE MINIMUM QUALIFICATIONS WILL BE INTERVIEWED TO EVALUATE THEIR QUALIFICATIONS, TRAINING, EXPERIENCE, ABILITY TO MEET THE NEEDS OF THE DIVISION AND ABILITY TO PERFORM THE DUTIES AND REQUIREMENTS OF THE POSITION. THE REQUIREMENT TO PROVE QUALIFICATION SHALL REST WITH THE EMPLOYEE.

ALL OTHER CANDIDATES WHO MEET THE MINIMUM QUALIFICATIONS WILL BE CONSIDERED FOR INTERVIEW TO EVALUATE THEIR QUALIFICATIONS, TRAINING AND EXPERIENCE IN RELATION TO THE DUTIES AND REQUIREMENTS OF THE POSITION.