Position Information

NY HELPYes

AgencyTeachers' Retirement System

TitleOffice Assistant 2 - Stores/Mail (NY HELPS)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitCSEA Local 658 (NYS Teachers’ Retirement System)

Salary RangeFrom $44722 to $58352 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? Yes

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 10 Corporate Woods Drive

City Albany

StateNY

Zip Code12211

Job Specifics

Duties Description The duties of the Office Assistant 2 - Stores/Mail include, but will not be limited to, the following:

Opening/sorting mail, folding/inserting letters and inter-office mail delivery
Receives, stores and distributes goods, materials, equipment and records in a stockroom/mailroom
Loads, unloads and physically handles equipment and supplies
Rotates stock in storage areas as required
Maintains perpetual inventory records to monitor and control inventory stock levels
Maintains records or logs of items shipped, delivered and received
Assesses the need for ordering supplies, materials and equipment based on inventory levels
Prepares purchase requisitions to procure goods, materials, equipment and supplies
Prepare various reports related to inventory of materials received and distributed
Plans or assists in the layout of storage areas
Communicates with agency staff, users, vendors, manufacturers, shippers and other parties
Evaluates clerical procedures and processes forms and documents relative to the efficiency of operations
Supervises subordinate staff
Prepares the mailing of monthly retirement checks
May perform courier runs in a motor vehicle

Work Environment, Travel, and Physical Demands

A valid driver's license is required
Some heavy lifting may be necessary, the ability to lift 50 pounds is required
The position requires the use of various mail processing equipment such as, but not limited to, printers, copiers, sorters, inserters, postage machines, scanners, labelers, binding equipment, etc. Additionally, the position requires use of pallet jacks, dollies and other material handling equipment.
Travel to our second location in Malta, NY may be required

Minimum Qualifications Resumes submitted via email will not be considered.

EITHER 1) Reachable on the Civil Service eligible list; OR 2) Eligible for reassignment by virtue of having permanent competitive service as an Office Assistant 2- Stores/Mail (SG-9); OR 3) Eligible for transfer under the provisions of the Civil Service Law by virtue of having one year of permanent competitive service in an appropriate title.

To be appointed via the NYHELPS program, you must meet the following requirements:

One year of experience where most work time is spent performing activities related to mail receipt, mail distribution, storage, and/or stores keeping.

Preferred Qualifications

Able to operate machinery such as an Inserter or Labeler, high speed B&W and color printers which requires programming for each job
Knowledge of Microsoft Excel
Commitment to providing exceptional customer service
Excellent communication skills
Excellent interpersonal skills

Additional Comments Resumes submitted via email will not be considered.

In order to be considered for this position, you must meet the minimum qualifications and apply directly to the posting on our applicant portal. The applicant portal address is: https://www.nystrs.org/Careers/Job-Opportunities.


NY HELPS Program Information

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). Please note: This is a promotional title, so all promotional opportunities must be exhausted before a non-state employee can be appointed via NY HELPS.
For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications, and any specialized requirements, of the title for which they apply.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Human Resources

Telephone 518/447-2906

Fax

Email Address recruitment@nystrs.org

Address

Street 10 Corporate Woods Drive

City Albany

State NY

Zip Code 12211

 

Notes on ApplyingResumes submitted via email will not be considered.

In order to be considered for this position, you must meet the minimum qualifications and apply directly to the posting on our applicant portal. The applicant portal address is: https://www.nystrs.org/Careers/Job-Opportunities.