Position Information

NY HELPYes

AgencyState Comptroller, Office of the

TitleContract Management Specialist 1 (SG-18), Contract Management Specialist Trainee 2 (Equated to SG-16), Contract Management Specialist Trainee 1 (Equated to SG-14), (NY HELPS) Item #175649

Occupational CategoryOther Professional Careers

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $52198 to $82656 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address Office of the New York State Comptroller, Division of Human Resources

110 State Street

City Albany

StateNY

Zip Code12236

Job Specifics

Duties Description Under the general direction of a Contract Management Specialist 2:
• Reviews proposed contracts for fiscal and programmatic correctness, adherence to State policy, compatibility with agency programs and goals, availability of funds, and appropriateness of rates.
• Conducts cost evaluations and prepares or assists with the preparation of cost evaluation reports.
• Prepares preliminary reports and recommendations to approve or reject contracts.
• Reviews procurement records to ensure adherence to all applicable laws, rules, and regulations and ensure proposed contracts represent the best value to New York State.
• Analyzes and tracks Minority and Women-Owned Business Enterprise (MWBE) and Service-Disabled Veteran-Owned Business (SDVOB) contract goals.
• Drafts comprehensive program reports, components of reports, or report summaries.
• Publishes contract and procurement requirements for bidders.
• Develops, evaluates and reviews contracts, Requests for Proposals (RFPs), Invitation for Bids (IFBs), Requests For Qualifications (RFQ’s), Requests For Information (RFI’s), Requests for Application (RFA’s), Sole/Single Source Procurements, and other related financial documents.
• Drafts appropriate bid documents to ensure adherence to applicable rules, regulations and guidelines, and fiscal objectives
• Provides guidance, technical assistance, and training to agency staff and/or potential bidder(s) to facilitate the contract and procurement processes, ensuring all control requirements are met.
• Provides guidance to agency staff on the evaluation and selection process for various procurement methodologies to help prevent bid protests by unsuccessful bidders
• Evaluates bids and works with program to determine recommended awardee
• Ensures accurate execution of all documents needed for the procurement record
• Reviews contractor performance, including price adjustments, amendments, contract interpretation and contract compliance issues.
• Reviews budget modifications and contract amendments to determine the impact on the contract and to ensure continued compliance with applicable regulations.
• Develops model contracts to be used by the agency as a guideline for excellence in procurement methodology.
• Documents major or difficult issues or problems and refers them to higher level staff.
• Recommends improvements to contract management related office policies and procedures
• Develop solicitation documents such as scope of work, mandatory requirements, qualifications, and contract evaluation.
• May supervise clerical or paraprofessional staff.

Minimum Qualifications Do you want a career with a purpose that provides work/life balance? Apply today to join the Office of the New York State Comptroller.

No exam required under the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) Program:

Non-Competitive Qualifications for appointment under the NYHELPS Program:
For appointment to the Contract Management Specialist Trainee 1, you must have:
• A bachelor's degree or higher.

For appointment to the Contract Management Specialist Trainee 2, you must have:
• A bachelor’s degree or higher AND one year of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contracts and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.
OR
• A Juris Doctor, master’s or higher degree in a related field

For appointment to the Contract Management Specialist 1 (SG-18), you must have:
• A bachelor’s degree or higher AND two years of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contracts and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.
OR
• A Juris Doctor, master’s or higher degree in a related field AND one year of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contracts and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.

Competitive Minimum Qualifications:
You must be currently reachable on the appropriate eligible list for this title, eligible under the 55 b/c program, or eligible to transfer to this title under Section 70.1, 52.6 or 70.4 of the Civil Service Law.

For 70.1, 52.6 or 70.4 transfer to a Contract Management Specialist 1, salary grade (SG)-18, you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to an SG-16 or above. SG-14 or above for a Trainee 2, SG-12 or above for a Trainee 1, depending on qualifications.

To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov)

Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.

Depending on qualifications, you may be required to serve a 1 or 2-year traineeship that leads to the full level SG-18 position.

55-b/c:
This position may be designated 55 b/c and is subject to verification of applicant eligibility.

For more information on this program, please visit the NYS Department of Civil Service website, 55b/c Recruitment Resources Center (ny.gov)

Additional Comments Knowledge, Skills, and Abilities:
• Ability to read and comprehend documents
• Ability to compare documents to laws, rules and regulations for conformity
• Ability to communicate contract requirements to agency staff

Telecommuting:
The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s primary residence location, duties, and work performance are aligned with telecommuting and operational needs they may be allowed to do so. Generally, OSC employees may telecommute up to 5 days per pay period but may be approved to telecommute less.

Reasonable Accommodation:
The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.

Equal Opportunity Employment:
The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Jaylin Frese

Telephone 5184741924

Fax (518)-486-6723

Email Address Jobs@osc.ny.gov

Address

Street Office of the New York State Comptroller, Division of Human Resources

110 State Street, 12th Floor

City Albany

State NY

Zip Code 12236

 

Notes on ApplyingSubmit a clear, concise cover letter and resume to https://www.osc.ny.gov/jobs/openings/contract-management-specialist-1-trainees/122425 , no later than June 15, 2025.
Unofficial transcripts and/or templates will be required for certain positions. To access this job vacancy, copy the link above and paste it into your web browser. Documents must be sent as unlocked and accessible attachments.

Reference Item # 175649- JCF on your cover letter for proper routing.