Position Information

NY HELPNo

AgencyExecutive Chamber of New York State

TitleSpecial Events Manager

Occupational CategoryOther Professional Careers

Salary GradeNS

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $70000 to $80000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Exempt Class

Travel Percentage 25%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? Yes

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address State Capitol

City Albany

StateNY

Zip Code12224

Job Specifics

Duties Description The Albany Office of New York State Governor Kathy Hochul is seeking a Special Events Manager to support the coordination of the 30-50 special events hosted annually by the governor. The governor’s special events include heritage receptions, ceremonies, community events such as the Easter Egg Roll and Turkey Pardon, large-scale productions such as the State of the State Address, and other engagements with constituents and stakeholders throughout the state. These
events are primarily hosted at the Executive Mansion and State Capitol Building, however, may also utilize external venues as the scope requires.

The Special Events Manager is a member of the Executive Operations team and reports directly to the Social Secretary. The manager works in conjunction with other departments–primarily in scheduling, advance, briefings, long term planning, correspondence, as well as intergovernmental and constituency affairs–to ensure all engagements are executed with attention to strengthening relationships with stakeholders.
Responsibilities include:

? Meets project management deadlines including date selection, guest list curation and approval, invitation design and delivery, and speaking program development

? Coordinates with the Executive Mansion team and the Office of General Services to secure the facilities and vendors necessary for each event

? Secures external venues and third-party vendors when the scope of an event requires that it be hosted outside of the mansion or capitol

? Works with the assigned event lead to develop an event flow and speaking program that embraces the office’s established best practices

? Ensures the governor’s briefing materials and speech reflect the approved event flow and speaking program

? Identifies the needs for staff support at each event and assigns roles appropriately

? Oversee the day-of event production with the advance team and other assigned staff, including preparing printed materials, event setup, guest registration, program
management, breakdown, and after-action reporting

Minimum Qualifications Must have:

- Bachelor's Degree
- 2 years of relevant experience

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Executive Chamber Human Resources

Telephone

Fax

Email Address Resumes@exec.ny.gov

Address

Street State Capitol

City Albany

State NY

Zip Code 12224

 

Notes on ApplyingPlease send resume to email listed above and include position title in the subject line.