Position Information

NY HELPYes

AgencyTransportation, Department of

TitleSenior Administrative Analyst/Trainee 1/Trainee 2 - NYHELPS

Occupational CategoryFinancial, Accounting, Auditing

Salary GradeNS

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $52198 to $82656 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address OIMS/Public Transportation Bureau

50 Wolf Road

City Albany

StateNY

Zip Code12232

Job Specifics

Duties Description Under the supervision of the Head of the Contract Management Unit in the Public Transportation Bureau’s (PTB) Financial Support Section, the incumbent will be tasked with leading a team of two staff, responsible for timely processing of the Bureau’s reimbursement requests. The selected candidate will be expected to solve complex issues that arise that inhibit processing of these requests. Additional tasks will include creation, execution, and amending of procurement records and procurement contracts as needed to support the Bureau’s work. The successful candidate will have strong knowledge of the Statewide Financial System (SFS) and be comfortable with various software applications as needed, including NYSDOT Legacy systems such as OBIEE and WIPPER. This position will require the selected candidate to be strongly self-motivated, as much of the work will be done independently. Duties include, but are not limited to the following:

• Ensure processing of reimbursement requests in accordance with timeframes outlined by state statute and Department policies;

• Investigate and troubleshoot issues that prevent processing of reimbursement requests received by the Bureau;

• Prepare and assist with creation of Schedule A’s for procurement contracts, which includes creation and amending of procurement contract requisitions, and creation/amending of purchase orders in SFS, as needed;

• Develop Standard Operating Procedures that document the reimbursement process and other processes within the Unit, as needed;

• Prepare pending and final orders for the Bureau’s Section 5310 OGS Adult Bus Contract;

• Review certs and assurances required to execute procurement contracts related to the Section 5310 program

• Other duties as assigned.

Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:

Trainee 1 level: A bachelor's or higher degree.

Trainee 2 level:

Either 1: A bachelor's degree and one year of professional experience conducting management and organizational studies to review and revise procedures for new or changing programs, review organizational performance, conduct data analysis, and develop internal controls.*

OR 2: a Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience. **
Senior Administrative Analyst:

Either 1 - A bachelor's degree and two years of professional experience conducting management and organizational studies to review and revise procedures for new or changing programs, review organizational performance, conduct data analysis, and develop internal controls.*

OR 2. a Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.**
Your required educational credentials must have been awarded by an educational institution accredited by a regional, national, or specialized agency recognized as an accredited agency by the United States (U.S.) Department of Education/Secretary of Education. If awarded by an institution outside of the U.S. and its territories, you must provide independent verification of equivalency. A list of companies that provide these services (fees must be paid to the company you choose) can be found at: http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee.

*Professional experience must be performing the duties of the full performance level position.

**Hiring agencies have discretion in determining whether a degree is related to the duties of the position

Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

Additional Comments *This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NYHELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.
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The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.
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In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Kelli Shattuck

Telephone

Fax

Email Address Kelli.Shattuck@dot.ny.gov

Address

Street NYS Department of Transportation

50 Wolf Road

City Albany

State NY

Zip Code 12232

 

Notes on ApplyingQualified candidates should submit a letter of interest, a current resume, a copy of transcripts or degree titled by last name, with the Notice Number MO-24-539 and last name in the subject line and referenced in the letter of interest no later than January 2nd, 2025, to Kelli.Shattuck@dot.ny.gov