Position Information

NY HELPYes

AgencyPeople With Developmental Disabilities, Office for

TitleBusiness Officer 1/Trainee 1/2 (NY HELPS)

Occupational CategoryFinancial, Accounting, Auditing

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $52198 to $80248 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 40

Workday

From 8 AM

To 4:30 AM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Schenectady

Street Address 500 Balltown Road

City Schenectady

StateNY

Zip Code12304

Job Specifics

Duties Description PRIMARY DUTIES AND RESPONSIBILITIES:

Duties include but are not limited to:

• Purchasing Unit.

• Develop a thorough knowledge of procurement laws and procedures including but not limited to New York State Finance Law and OGS Procurement Guidelines.
• Conduct Request for Quotes under OGS centralized contracts with the BSC, and open market RFQs.
• Review and preparation of procurement records.
• Process transactions within the State Financial System (SFS), including Purchase Requisitions (PRs), Purchase Orders (POs), and procurement card reconciliation.
• Source PRs to POs in SFS.
• Interact with OGS BSC on PR/PO creation.
• Process orders utilizing NYS procurement card.
• Obtain formal or informal quotes as necessary.
• Assist in the calculating and monitoring anticipated expenditures for agency contracts.
• Assist in the preparation of procurement-related reports as required.
• Monitor and Manage Unit shared mailbox by reviewing emails and addressing concerns and distributing Purchase Requests to Purchasing Unit Staff.
• Supervisor subordinate Procurement staff.
• Must complete all mandatory trainings required for NYS OPWDD employees.
• Any other responsibilities relating to purchasing deemed necessary.
• Although this position is currently for Purchasing Dept, candidate may be tasked with providing guidance and oversight to staff responsible for daily operations within any unit of Capital District Business Office including Accounts Payable, Credit Card Reconciliation, Mailroom/Storeroom, Fleet Management and/or Account Receivable.

LinkedIn: https://www.linkedin.com/company/nys-office-for-people-with-developmental-disabilities/posts/?feedView=all


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Minimum Qualifications MINIMUM QUALIFICATIONS:

COMPETITIVE MINIMUM QUALIFICATIONS:

Candidates must be reachable for appointment on the Current Civil Service Eligible List, Professional Careers Opportunity (PCO) or Public Administration Traineeship Transition (PATT). Appointment may be made at the traineeship level.

NON-COMPETITIVE MINIMUM QUALIFICATIONS (NO EXAM REQUIRED):

Business Officer Trainee 1, NS (equivalent to SG-14):

• A bachelor's or higher degree.

Business Officer Trainee 2, NS (equivalent to SG-16):

• A bachelor's degree and one year of professional experience in budget estimation, justification, and expenditure control functions. OR

• A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.

Business Officer 1, SG-18: A bachelor’s or higher degree AND Either:

• Two years of professional experience in the administration of a business office or program, including responsibility for one or more of the following areas: accounting, budgeting, contract administration, and purchasing OR

• A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.

*Hiring agencies have discretion in determining whether a degree is related to the duties of the position

*Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee.

REASSIGNMENT QUALIFICATIONS:

Current Office for People with Developmental Disabilities employee with one year of permanent competitive or 55b/c service as a Business Officer 1.

70.1 TRANSFER QUALIFICATIONS:

• For 70.1 transfer to a Business Officer 1, salary grade (SG)-18, you must have one year of permanent competitive, or 55 B/C service in an approved title for transfer allocated to an SG-16 or above.

• For 70.1 transfer to a Business Officer Trainee 2, salary grade (SG)-16, you must have one year of permanent competitive, or 55 B/C service in an approved title for transfer allocated to an SG-12 or above.

• For 70.1 transfer to a Business Officer Trainee 1, salary grade (SG)-14, you must have one year of permanent competitive, or 55 B/C service in an approved title for transfer allocated to an SG-11 or above.

To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm.

55 B/C QUALIFICATIONS:
• Possess the minimum qualifications for this title as established by the Department of Civil Service and listed on the most recent exam announcement.

• Meet the applicable minimal mental and/or physical requirements for the job (with a reasonable accommodation, if necessary).

• Have a current Eligibility Letter from the NYS Department of Civil Service, www.cs.ny.gov/rp55/, and be able to provide it to the Human Resources Office upon request.

Additional Comments ADDITIONAL COMMENTS:

• This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). HELPS Program titles may be filled via a non-competitive appointment. This means that you do not need to take an exam to qualify, but you do need to meet the minimum qualifications of the title.

• The position may be filled at the Business Officer Trainee 1 level equated to SG-14, $55,005, Business Officer Trainee 2 level equated to SG-16, $61,340, or full performance Business Officer 1 SG-18, $65,164, based on education and experience. Candidates hired at the trainee level will be advanced to the full performance Human Resources Specialist 1 SG-18 following successful completion of the traineeship.

• At a future date (within one year of permanent appointment), employees hired under NY HELPS are expected to have their permanent non-competitive employment status converted to permanent competitive status. You will not have to take an exam to gain permanent competitive status.

• Family and household member relationships: OPWDD policy may impact eligibility for this position. Employees are responsible for recognizing the relationship and not posting for positions where it would be a concern. Before you apply read Section 120.27 of the Region 3 Policy Manual. Please e-mail capital.district.human.resources@opwdd.ny.gov if you have you need help determining if this policy applies to you.

• Must be cleared by the NYS Central Register for Child Abuse and Maltreatment if position requires working with minors and not previously cleared.

• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact the NYS OPWDD Reasonable Accommodation Unit at (518) 486-7222 or e-mail at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.

• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.

• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.

• All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility.

• For CSEA positions: Local Bidding Agreements, and previously approved vacation/holiday time will be honored in the new assignment.

• The assignment of PS&T employees will be made in accordance with any agreed upon Memorandum of Understanding between PEF and the local DDSO regarding the posting of job vacancies.

• If you are employed by state government, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.

• Savings programs such as the U.S. Savings Bond and the College Savings Plan.

• Voluntary pre-tax savings programs such as Health Care Spending Account and the Dependent Care Advantage Account offer employees options to pay for uncovered health care expenses or dependent care expenses.

• Access to the Employee Assistance Program (EAP) an assessment and referral service that connects employees with local service providers and support services to address their personal needs.

• Life insurance and Disability insurance.

• The New York State Deferred Compensation Plan is a voluntary retirement plan that offers employees the option to invest a part of their salaries for retirement on a tax-deferred basis.
° Paid Holidays and Leave:
° Thirteen (13) paid holidays each year.
° Thirteen (13) days of paid vacation leave initially.
° Five (5) days paid personal leave each year.
° Thirteen (13) days of paid sick leave each year (PEF/CSEA), which may carry over from year to year.
° Up to three (3) days professional leave each year to participate in professional development events.

• Health Care Coverage:
Employees and their eligible dependents can choose from a variety of affordable health insurance programs. Employees are provided family dental and vision plans at no extra cost.

• Paid Parental Leave:
Paid Parental Leave allows eligible employees to take up to 12 weeks of paid leave at full pay for each qualifying event. A qualifying event is defined as the birth of a child or placement of a child for adoption or foster care.

• Retirement Program:
Participate in The NYS Employees’ Retirement System (ERS), which is recognized as one of the best-managed and best-funded public retirement systems in the nation.

• Additionally, the Public Service Workshops Program (PSWP) offers certain professional training opportunities for PEF represented and M/C designated employees that may grant continuing education credits towards maintaining professional licensure. For more information, please visit https://oer.ny.gov/public-service-workshops-program-pswp.

• OPWDD is an Equal Opportunity/Affirmative Action employer dedicated to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas, and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation, and beliefs.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Human Resources Office

Telephone 518-388-0838

Fax 518-370-7536

Email Address CapitalDistrict.Careers@opwdd.ny.gov

Address

Street Capital District DDSO

500 Balltown Road

City Schenectady

State NY

Zip Code 12304

 

Notes on Applying
APPLICATION PROCEDURE:
Please submit cover letter and resume to:

Capital District DDSO
Human Resources Office
Building 1
500 Balltown Road
Schenectady, New York 12304
Phone: 518-388-0838
Fax: 518-370-7536
Email: CapitalDistrict.Careers@opwdd.ny.gov

*Please reference EOA #24-183 in all correspondence.