Position Information

NY HELPYes

AgencySUNY Fredonia

TitleAdministrative Assistant 1/Trainee

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $39215 to $46306 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Chautauqua

Street Address 280 Central Avenue

City Fredonia

StateNY

Zip Code14063

Job Specifics

Duties Description The Visual Arts & New Media Department seeks qualified candidates for an Administrative Assistant 1/Trainee. This is a full-time, Administrative Assistant 1/Trainee, 12-month, contingent permanent, SG11, CSEA represented position with an entry level salary of $46,306.

The Department of Visual Arts and New Media (VANM) provides a balanced, comprehensive undergraduate program in the practice, theory, and history of the visual arts and new media. Visual Arts and New Media is an accredited institutional member of the National Association of Schools of Art and Design.

Reporting directly to the VANM Chair, the successful candidate will:

Duties:

Monitor an online application system for portfolio reviews, distributing submissions to appropriate faculty for review, sending acceptance/denial letters, keep track of applicants and monitoring accepted/paid students in each program area, coordinating with Admissions to process all new acceptances, maintaining OnBase, and maintaining all department files for new students
Assist with recruitment efforts by answering telephone inquiries, forwarding emails, and scheduling tours with StudentAmbassadors, VANM faculty, and the Chair.
Purchase course-related supplies and studio equipment for all VANM faculty in a timely manner using current purchasing processes; monitoring status of orders and delivery to departmental classrooms and offices; helping track of balances in various S&E, IFR, and Foundation accounts
Create 24-Credit-Hour Review Schedule and Faculty Committees for current students; monitor Submittables database or student submissions related to 24-Credit-Hour Reviews; printing/scanning completed reviews for student files and to be distributed to individual student participants
Act as Building Online Security Coordinator, provide building and room access for appropriate students using the swipe card system.
Assist with inquiries and overrides for VANM students
Assist faculty, maintain personnel files, COS records, and collecting course syllabi
Assist the Chair with CPI/schedule building related paperwork (course call outs for each upcoming semester)
Facilitate travel arrangements and honoraria of visiting artists and the budget associated with the Visiting Artist Program
Maintain VANM general e-mail address, respond to general inquiries
Coordinate arrangements associated with NASAD (National Association of Schools of Art and Design) accreditation and annualHEADS reports
Assist with the NYSSSA (New York Summer School for the Arts) program
The department administrative assistant will also work with the following systems (including but not limited to):
-Interview Exchange
- COS's
-CPI/Schedule changes
-ARGOS
- Banner
- Google Drive
- FredMart
Be aware of, understand, and follow all university policies.

Minimum Qualifications Non-competitive (NY HELPS):

High school diploma or high school equivalency diploma
Two years of experience in administrative support
Use of office software (e.g., email, word processing)

OR

*Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary 1.

*Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).

*Administrative Assistant Trainee 1 Transfer Eligibility -----------
Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above).

*Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must either have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 or one year of services in a clerical title (SG-8 or above) AND successfully completed the four core administrative support courses.

*Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship AND successfully completed both the four core administrative support courses and the four elective administrative support courses, as designated by the agency.

*Keyboarding requirement: Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.

All applicants must meet at least one of the above requirements.

Additional Comments Please use this link to view the job details and apply directly to Fredonia: https://fredonia.interviewexchange.com/jobofferdetails.jsp?JOBID=184146

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Leah Betts

Telephone 7166733434

Fax 7166733210

Email Address Human.Resources@fredonia.edu

Address

Street 280 Central Avenue

511 Maytum Hall

City Fredonia

State NY

Zip Code 14063

 

Notes on ApplyingPlease use this link to view the complete details and to apply: https://fredonia.interviewexchange.com/jobofferdetails.jsp?JOBID=184146