Position Information

NY HELPNo

AgencyBoard of Elections

TitleAdministrative Assistant - Training Institute

Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeNS

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $49068 to $62579 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Exempt Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address 40 N. Pearl Street, 5th Floor

City Albany

StateNY

Zip Code12207

Job Specifics

Duties Description The Administrative Assistant will play a crucial role in supporting the newly established Training Institute under the Accessibility Unit of the New York State Board of Elections. This position is essential for ensuring efficient administrative operations and facilitating communication and coordination among team members, county Boards of Elections, and training participants.

Key Duties and Responsibilities:

Administrative Support:
-Provide comprehensive administrative support to the Training Institute staff, including managing calendars, scheduling meetings, and coordinating appointments.
-Prepare documentation for meetings and training sessions.

Document Management:
-Organize and maintain records of training materials, participant information, and curriculum updates.
-Assist in the development and distribution of training materials, reports, and presentations.

Data Entry and Management:
-Assist in tracking and reporting training participation and outcomes.

Financial Administration:
-Process Travel Support budget tracking and expenditure monitoring related to training programs, preparing financial reports as necessary.
-Coordinate travel expenses for training staff and ensure adherence to state travel policies and procedures.

Communication and Collaboration:
-Serve as a point of contact for inquiries related to the Training Institute, providing timely and accurate information to county Boards of Elections and participants.
-Facilitate communication between the Training Institute and various stakeholders to ensure smooth collaboration on training initiatives.

Perform other tasks and matters as may reasonably be assigned.

This position is vital for supporting the Training Institute’s mission to enhance the professional development of poll workers and ensure a well-managed, inclusive election process in New York State.

Minimum Qualifications Two (2) years of progressively responsible office experience or general business or other related Experience. College or business school studies/training may be substituted in whole/part.

Additional Comments What we offer:
• Extensive benefits package including paid leave, excellent health, dental, vision and retirement benefits

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Michelle Loffredo

Telephone 518-474-6336

Fax 518-474-1008

Email Address HR@elections.ny.gov

Address

Street 40 N. Pearl Street, 5th Floor

City Albany

State NY

Zip Code 12207

 

Notes on ApplyingTo apply, please send resume and cover letter including the Vacancy ID# no later than January 3, 2024. New York State is an Equal Opportunity Employer (EOE).