Position Information

NY HELPYes

AgencyPeople With Developmental Disabilities, Office for

TitleOffice Assistant 1 (NY HELPS) - EOA#: 2024-750

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitISU - Institutional Services Unit (CSEA)

Salary RangeFrom $38999 to $48467 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Nassau

Street Address 170 Dupont Street

City Plainview

StateNY

Zip Code11803

Job Specifics

Duties Description • Maintains computerized work order system. Includes entry of data, processing work order requests, developing reports, and review of same with notification to supervisors as necessary when problems are noted.
• Develops and maintains detailed records related to construction and maintenance activities such as maintaining data both in hard copy and electronic formats in properties within the District.
• Develops and maintains environmental information such as, but not limited to, asbestos records pertaining to construction and maintenance activities.
• Maintains record systems for tracking of critical safety and health related issues such as noted citations from agencies providing oversight such as OFPC, DOH, DQI, and others.
• Maintain training records for maintenance staff.
• Assists in assembling bid packages and contract documents for submission to Business Office for necessary maintenance and construction services.
• Type correspondence in final or draft form for Plant Superintendent and other Maintenance Supervisors as necessary and directed.
• Assists Supervisors in time and accrual processing.
• Takes meeting minutes, types, and distributes.
• Prepares purchase requests, places orders, tracks packages & receive deliveries in warehouse.
• Schedules appointments for the Plant Superintendent and performs other general receptionist duties.
• Communicates with others in a professional manner in regards to activities of the work unit.
• Other duties associated with this job title as assigned.

LinkedIn:https://www.linkedin.com/company/nys-office-for-people-with-developmental-disabilities/posts/?feedView=all

#LI-MF1

Minimum Qualifications • Candidates must be reachable on the current Civil Service List for Office Assistant 1
• OR current or previous permanent service as an Office Assistant 1
• OR currently permanent in a title eligible for 70.1 transfer per Civil Service Rules & Regulations

Additional Comments This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). HELPS Program titles may be filled via a non-competitive appointment. This means that you do not need to take an exam to qualify, but you do need to meet the minimum qualifications of the title.

At a future date (within one year of permanent appointment), employees hired under NY HELPS are expected to have their permanent non-competitive employment status converted to permanent competitive status. You will not have to take an exam to gain permanent competitive status.

• If you are currently a New York State employee serving in a permanent competitive qualifying title and eligible for a transfer via Section 70.1 of the Civil Service Law, you may be appointed to this title as a permanent competitive employee.

• For CSEA positions: Local Bidding Agreements will be honored.

• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume.

• All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility.

• If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.

• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee or job applicant believes that they need a reasonable accommodation, they should contact the Reasonable Accommodation Unit at (518) 486-7222 or email accommodationrequests@opwdd.ny.gov to obtain information and RA forms.

• Savings programs such as the U.S. Savings Bond and the College Savings Plan.

• Voluntary pre-tax savings programs such as Health Care Spending Account and the Dependent Care Advantage Account offer employees options to pay for uncovered health care expenses or dependent care expenses.

• Access to the Employee Assistance Program (EAP) an assessment and referral service that connects employees with local service providers and support services to address their personal needs.

• Life insurance and Disability insurance.

• The New York State Deferred Compensation Plan is a voluntary retirement plan that offers employees the option to invest a part of their salaries for retirement on a tax-deferred basis.

• Paid Holidays and Leave:
° Thirteen (13) paid holidays each year.
° Thirteen (13) days of paid vacation leave initially.
° Five (5) days paid personal leave each year.
° Thirteen (13) days of paid sick leave each year (PEF/CSEA), which may carry over from year to year.
° Up to three (3) days professional leave each year to participate in professional development events.

• Health Care Coverage:
Employees and their eligible dependents can choose from a variety of affordable health insurance programs. Employees are provided family dental and vision plans at no extra cost.

• Paid Parental Leave:
Paid Parental Leave allows eligible employees to take up to 12 weeks of paid leave at full pay for each qualifying event. A qualifying event is defined as the birth of a child or placement of a child for adoption or foster care.

• Retirement Program:
Participate in The NYS Employees’ Retirement System (ERS), which is recognized as one of the best-managed and best-funded public retirement systems in the nation.

• Professional Development and Education and Training:
NYS offers training programs and tuition assistance to eligible employees to maintain and increase their professional skills and prepare them for promotional opportunities. For more information, please visit https://oer.ny.gov/training-and-professional-development.

• Additionally, the Public Service Workshops Program (PSWP) offers certain professional training opportunities for PEF represented and M/C designated employees that may grant continuing education credits towards maintaining professional licensure. For more information, please visit https://oer.ny.gov/public-service-workshops-program-pswp.

• OPWDD is an Equal Opportunity/Affirmative Action employer dedicated to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Long Island Human Resources - Michelle Suchocki

Telephone 631-326-4413

Fax 631-493-1719

Email Address LongIsland.HR@OPWDD.NY.GOV

Address

Street 45 Mall Drive, Suite 1

City Commack

State NY

Zip Code 11725

 

Notes on ApplyingPlease email your resume to LongIsland.HR@opwdd.ny.gov and reference vacancy EOA#: 2024-750 in your email.