Position Information

NY HELPYes

AgencyGeneral Services, Office of

TitleOffice Assistant 2 - VID 178423

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $41399 to $50884 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address Corning Tower, Empire State Plaza

City Albany

StateNY

Zip Code12242

Job Specifics

Duties Description • Oversee the posting responses Outlook mailboxes and take appropriate action on responses for vacancies.
• Coordinate postings for OGS and its hosted agencies on both StateJobsNY and the internal job posting site.
• Run waiver end date reports daily and provide updates to all staff as changes occur.
• Manage all clearance codes for recruitment underway for OGS and its hosted agencies.
• Provide additional reports on a biweekly and as-needed basis.
• Oversee eligible list certification actions, canvassing, and creating acceptors lists.
• Manage any re-employment lists in a timely and accurate manner, including canvassing candidates and communicating with the Department of Civil Service when necessary.
• Run various reports (i.e., appointment end dates, position end dates, CCX10) and coordinate any necessary needed action with HR Specialists.
• Perform additional responsibilities in support of the Eligible List Unit as assigned.
• Supervise staff as needed.

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position:

Applicants must possess one year of clerical experience.

Applicants may be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 7 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

Additional Comments The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply.

For a full version of OGS’s EEO/AA statement and benefits joining Team #OneOGS, please visit http://www.ogs.ny.gov/employment.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Human Resources/EP

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.