Position Information

NY HELPYes

AgencyGeneral Services, Office of

TitleOffice Assistant 2 - VID 178486

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $41399 to $50884 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 20%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address 1220 Washington Avenue

City Albany

StateNY

Zip Code12226

Job Specifics

Duties Description • Assist with routine vendor and agency coordinator requests.
• Perform clerical duties such as updating office procedures, filing, scanning, writing correspondence, copying, coordinating meetings, monitoring multiple mailboxes, and identifying office supply needs.
• Maintain the Fleet Motor pool reservation calendar.
• Support telematics and ZEV endeavors.
• Monitor vehicle and equipment surplus submittals.
• Review invoices, verify tracking spreadsheets, and process payments.
• Compile records using the agency’s fleet management systems and other vendor systems.
• Assist with fuel ordering.
• Perform other duties and special projects as required.
• Travel is required.

Operational Needs:
• Travel will be mandatory until December of 2026.
• Possession and maintenance of a valid Driver’s License issued by the NYS Department of Motor Vehicle is required.

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position:

Applicants must possess one year of clerical experience.

Applicants may be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 7 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

Additional Comments The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply.

For a full version of OGS’s EEO/AA statement and benefits joining Team #OneOGS, please visit http://www.ogs.ny.gov/employment.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Human Resources/SP

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.