Position Information

NY HELPNo

AgencySUNY System Administration

TitleStudent Assembly Advisor/Manager

Occupational CategoryOther Professional Careers

Salary GradeNS

Bargaining UnitPSNU - Professional Services Negotiating Unit (UUP)

Salary RangeFrom $60000 to $70000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Unclassified Service

Travel Percentage 25%

Schedule

Workweek Mon-Fri

Hours Per Week 40

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address 353 Broadway

City Albany

StateNY

Zip Code12246

Job Specifics

Duties Description The University Life Office of SUNY System Administration seeks a detail-oriented Student Assembly (SA) Advisor/ Manager to serve as a vital administrative and strategic liaison between student leaders and SUNY Leadership. This position is instrumental in ensuring that the Student Assembly functions effectively and adheres to SUNY policies and Student Assembly bylaws, and fosters student leadership development. Under the Director of Student Development and the Associate Vice Chancellor for University Life, Opportunity Programs and Student Advocate, the Student Assembly Advisor/ Manager they will play a key role in supporting operations, executing elections, processing stipends, managing documents and coordination the Student Assembly events and Conferences. The role involves close collaboration with SUNY Board of Trustees staff to support the Student Trustee, and with the Office of General Counsel to ensure legal and procedural compliance.

Duties and Responsibilities:

- Serve as the primary administrative advisor to SUNY Student Assembly, supporting daily operations and ensuring timely, accurate execution of key responsibilities including elections, stipends, and event logistics. Lead planning and coordination of SA Conferences (Fall, Spring and Leadership) and Executive Committee Meetings
- Ensure students understand and abide by SA bylaws, advising students of SUNY and New York State policies, procedures and guidelines as applicable
- Oversee and certify the Student Assembly elections, in collaboration with the SUNY Office of General Counsel, to ensure compliance and integrity of the process, including delegate registration, quorum validation, and voting systems
Attend SA meetings, conferences and events to stay informed and provide support often during evening and weekends
- Manage collection and submission of documents for eligible SA members to receive stipends and/or travel reimbursement
- Organize onboarding and professional development for Student Assembly members
- Maintain continuous communication with SUNY offices, including Board of Trustees staff, Government Relations, and University leadership, on matters involving student governance
- Coordinate with SUNY offices to provide access to essential tools, platforms and professional guidance that support SA operations and the development of student government leaders
- Assist in managing/providing guidance for the Student Assembly budget
- Promote active student participation in SUNY SA and foster engagement across campuses
- Address and help resolve student concerns, conflicts, and escalated issues, ensuring appropriate follow-up and communication with System staff

This position requires travel to conferences, meetings, and events. The incumbent will be required to work some evenings and weekends.

Minimum Qualifications Minimum Qualifications:

Education:

-Bachelor's Degree

Experience:

- At least two years of relevant professional experience
- Experience working within higher education
- Experience supporting student activities, student government, or similar student leadership organizations
- Experience solving complex problems and manage challenges in high stress situations
- Specialized knowledge

Skills:

- Excellent organizational skills
- Effective written and verbal communication skills
- Outstanding project management and event coordination abilities
- Commitment to diversity, equity and inclusion
- Ability to manage and prioritize multiple, competing responsibilities
- Exceptional interpersonal and relationship building skills
- Proven ability to collaborate effectively as part of a team
- Demonstrated ability to work well as part of a team
- Capacity to work independently, with minimal supervision, as deemed appropriate
- Strong problem solving and conflict-resolution skills

Preferred Qualifications:

- Master's Degree
- Experience with student government
- Experience advising student clubs and/or organizations
- Experience with conflict resolution
- Experience with leadership development
- Familiarity with state and/or federal government
- Experience in student affairs
- Experiences working with Boards

Additional Comments - Must be currently authorized to work in the United States on a full-time basis. VISA sponsorship is NOT available for this position.
- Salary is dependent on a variety of factors, including but not limited to, experience, education, training, and certifications. The range for this position is $60,000-$70,000 annually.
- State Title: Senior Staff Assistant (SL-3) and is part of the United University Professions Union.
- Excellent Benefit Package which includes: NYS health insurance, free dental and vision coverage, competitive retirement options, tuition assistance, parental leave at full pay, and generous vacation, sick, and holiday time. Generous amount of time off: 13 days of paid holidays per year; 15 days of vacation and 15 days of sick time accrued for the first year of employment. Then increases thereafter. Please see our UUP benefits summary for additional information: https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/UUP-FT-Benefits-at-a-Glance-Jan-2025.pdf

- This position will be based in Albany, NY.

SUNY System Administration Benefits:

SUNY System Administration provides an outstanding and comprehensive benefits package to support you and your family through the many life changes you may experience while you work for SUNY. Our nationally recognized benefits include:

- Retirement: The choice between a fully funded pension plan and a self-driven defined contribution plan, along with two supplemental plans to increase your ability to save for retirement.
- Health Insurance: Several health insurance options at an affordable cost that provide full coverage without mandatory deductibles.
- Time Off: Paid time off with separate vacation and sick leave accruals up to 21 days a year for each category.
- Additional paid leave policy options for childbirth, adoption, elder care, and other family care situations.
- Flexible Working Arrangements: Flexible working arrangements, including hybrid schedules, are available depending on position.
- Explore our full benefits offerings here: www.suny.edu/benefits

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources

Telephone

Fax 518-320-1565

Email Address hr@sysadm.suny.edu

Address

Street 353 Broadway

City Albany

State NY

Zip Code 12246

 

Notes on ApplyingPlease apply at this link: http://sunysystem.interviewexchange.com/jobofferdetails.jsp?JOBID=188893