Position Information

NY HELPYes

AgencySUNY Geneseo

TitleAdministrative Assistant 1 - Office of Advising

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $40391 to $58447 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Livingston

Street Address 1 College Circle

City Geneseo

StateNY

Zip Code14454

Job Specifics

Duties Description The Office of Advising at SUNY Geneseo is seeking an Administrative Assistant 1, SG-11 to join their team. In this role, you’ll provide essential support to the office by performing a wide range of administrative and clerical tasks to ensure efficient day-to-day operations. You’ll serve as the first point of contact for students, faculty, and staff, offering courteous and knowledgeable assistance in person, via phone, and through email.

As the Administrative Assistant 1, you’ll provide support to academic advisors by maintaining accurate records, coordinating meetings and events, and assisting with communications and outreach. To be successful, you should be highly organized, detail-oriented, and capable of working independently in a fast-paced, student-centered environment. This role plays a vital part in fostering a welcoming and supportive atmosphere for all members of the college community.

Minimum Qualifications MINIMUM QUALIFICATIONS

You must meet one of the following requirements:

Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11 (formerly Secretary 1, SG-11).

Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-06 or above).

Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses.

Administrative Assistant 1 Transfer Eligibility Requirement: You must have one year of service in a clerical title (SG-09 or above) and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.

Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).

Civil Service Canvass Letter: You are reachable on the NYS Civil Service Administrative Assistant Trainee 1 canvass list and received a canvass letter (either mailed or via email). The level of traineeship that you would be hired at is dependent on completed mandatory and elective coursework.

NY HELPS: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration OR Certification (e.g., IAAP Certified Administrative Professional) or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

*If you are eligible for this position by way of the Administrative Assistant traineeship program, your salary will be that of the salary grade of your traineeship level.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Heather Orme

Telephone 585-245-6438

Fax

Email Address jobs@geneseo.edu

Address

Street 1 College Circle

City Geneseo

State NY

Zip Code 14454

 

Notes on ApplyingPlease submit your application in our online employment system by visiting https://jobs.geneseo.edu/postings/5276.