Position Information

NY HELPYes

AgencyMedicaid Inspector General, NYS Office of the

TitleAdministrative Specialist 1/Administrative Specialist Trainee

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $53764 to $85138 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 800 North Pearl Street

City Albany

StateNY

Zip Code12204

Job Specifics

Duties Description The Administrative Specialist Trainee will be responsible for various administrative duties within the Executive Suite. Duties include, but are not limited to:

Greet visitors to the Executive Office.
Act as liaison between Executive staff and OMIG program areas and administrative offices.
Communicate assignments to program managers and follow up on their completion within designated deadlines.
Prepare correspondence for the signature of executive staff.
Provide necessary coverage for main agency phone line; refer questions to appropriate staff for response or resolution.
Assist with scheduling of public conferences and events, including generating and assembling handouts for public presentations and professional conferences.
Assist Executive staff with scheduling/arranging internal and external meetings, trainings and other events, including meeting room setup and preparation of materials.
Coordinate travel arrangements and prepare travel vouchers.
Draft correspondence to outside parties in response to inquiries.
Order supplies and open/sort incoming mail.

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position:

This title includes a traineeship opportunity and applicants will be appointed to the appropriate level** based on their experience and education.

Required experience: professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program. Master's and higher-level degrees will substitute for one year of required experience.

**Administrative Specialist level requirements:
• Administrative Specialist Trainee 1 (equated to SG-14): bachelor or higher degree.
• Administrative Specialist Trainee 2 (equated to SG-16): bachelor or higher degree and one year of required experience.
• Administrative Specialist 1, SG-18: bachelor or higher degree and two years of required experience.

Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 11 or above and eligible for transfer under Section 52.6, 70.1, or 70.4 of the Civil Service Law.

Additional Comments Free parking is available.

This position is eligible to apply for and participate in the agency's telecommuting program.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Grethe Kvernes

Telephone

Fax

Email Address recruitment@omig.ny.gov

Address

Street 800 North Pearl Street

City Albany

State NY

Zip Code 12204

 

Notes on ApplyingThe Office of the Medicaid Inspector General is proud to be an equal opportunity employer. We encourage those with unique backgrounds and contributions such as education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation, and beliefs to apply.

We provide reasonable and religious accommodations for any part of the application and hiring process. If you have a disability or special need that requires accommodation, please send a request to RARequest@omig.ny.gov.

PLEASE NOTE: We are unable to open documents from Google Docs, Google Drive, OneDrive, Apple Pages, and/or “the cloud”. Please submit resume as a Word or PDF attachment.