Position Information

NY HELPNo

AgencyEducation Department, State

TitleOffice Assistant 3 (Calculations), Box CFO-778/04130

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $56506 to $68630 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address New York State Education Department

Office of State Aid

City Albany

StateNY

Zip Code12234

Job Specifics

Duties Description The New York State Education Department (NYSED) is seeking a candidate for an Office Assistant 3 (Calculations) position in the Office of State Aid. This Office is responsible for the calculation, payment, verification, and projection of over $35 billion in state aid distributed annually to school districts and BOCES in support of public elementary and secondary education in New York State. The incumbent of this position will review and process state aid claims for Building aid (over $3 billion annually). Duties of this position include, but are not limited to, the following:

• Utilize mainframe, PC and web-based State Aid Management (SAMS) computer systems as well as software programs such as Excel, Word, Power Point and Access to enter, store, revise, analyze, display, and report data;
• Use the web-based State Aid Management Systems (SAMS) software program to perform the annual review of school district State Aid claim submissions;
• Identify and resolve inaccuracies and omissions in data using available computerized verifications, checks, computations, reasonability edits, as well as logical, arithmetic, and statistical techniques;
• Use written and verbal communications with school district and BOCES administrators to correct errors, inaccuracies, and omissions in data;
• Assist in the review, processing, and data entry of school district submitted forms required for State Aid calculations;
• Provide direct supervision to Office Assistant 2 staff members
• Respond to requests for education finance related data and services, as assigned
• Establish and maintain communications with appropriate staff in public school districts, other State agencies, and units within NYSED;
• Assist with the development of written guidelines for inclusion in office procedures;
• Perform a wide range of office support and clerical activities such as mailings, filing, and other related activities.
• Assist in collection, checking, and incorporation of data from external sources and ancillary systems into SAMS;
• Assist supervisors to plan, organize, schedule and coordinate work operations and work procedures, as required; and
• Perform other duties as required.

Minimum Qualifications MINIMUM QUALIFICATIONS:

Reassignment: Candidates must have one year of permanent competitive or 55b/c service as an Office Assistant 3 (Calculations).

Eligible List Appointment: Candidates must be reachable on the Civil Service eligible list for this title. If you are on the Civil Service eligible list for this title, you may receive a canvass letter. You must complete and return it as instructed on the letter.

Section 70.1 Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title SALARY GRADE 12 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law.

For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website. https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

Additional Comments CONDITIONS OF EMPLOYMENT:

This will be a permanent, competitive appointment. Promotions and transfers may change appointees’ negotiating unit. Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits. This position allows for the opportunity to telecommute up to 30% each bi-weekly pay period and is granted at the discretion of the supervisor and the appointing office.

This position leads to a maximum salary of $68,630 based on annual performance advances. For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts

APPLICATION: Qualified candidates should send a resume and letter of interest by December 17 2025 to OMSJOBS@NYSED.GOV (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (CFO-778/04130) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.

New York State Education Department (NYSED) is an equal opportunity/affirmative action employer. NYS Human Rights Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, gender identity, prior conviction records, prior arrests, youthful offender adjudications, or sealed records.

Interested in a job with New York State, but don’t know where to start?

Visit these links for information on working for New York State:
• https://www.cs.ny.gov/jobseeker/
• https://www.cs.ny.gov/pio/publications/gettingajob.pdf

Generous benefits of working for New York State, including, but not limited to, the following:

Holiday & Paid Time Off
• Thirteen (13) paid holidays annually.
• Thirteen (13) days of paid vacation leave in year one, increasing to 20+ days with additional years of service.
• Five (5) days of paid personal leave annually.
• Thirteen (13) days of paid sick leave annually for PEF/CSEA and eight (8) days paid sick leave annually for M/C.
• Annual professional leave and educational leave opportunities for eligible staff.

Health Care Benefits
• Eligible employees and dependents can choose from a variety of affordable and generous health insurance programs.
• Family dental and vision benefits at no additional cost.

Additional Benefits
• Enrollment in the New York State pension system which has earned the distinction of being one of the best-managed and best-funded plans in the nation OR Optional Retirement Defined Contribution Plan with 8% salary match (eligibility requirements apply).
• NYS Deferred Compensation and an exclusive 403(b) Optional Retirement Savings Plan.
• Paid Parental Leave for all employees and Paid Family Leave (M/C Only).
• Public Service Loan Forgiveness (PSLF).
• Eligibility for various life insurance options.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Office of Human Resources Management

Telephone (518) 474-5215

Fax (518) 486-5631

Email Address omsjobs@nysed.gov

Address

Street New York State Education Department

89 Washington Avenue, OHRM, Room 528 EB

City Albany

State NY

Zip Code 12234

 

Notes on ApplyingAPPLICATION: Qualified candidates should send a resume and letter of interest by December 17 2025 to OMSJOBS@NYSED.GOV (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (CFO-778/04130) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.