Position Information

NY HELPYes

AgencySUNY Old Westbury

TitleOffice Assistant 2 - NY HELPS

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $42461 to $52413 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Nassau

Street Address 223 Store Hill Rd

City Old Westbury

StateNY

Zip Code11658

Job Specifics

Duties Description According to Civil Service Standards, but particularly provide office support in the department of Admissions/Enrollment by performing a wide range of clerical tasks and other document preparation tasks; answering telephones; completing forms; assisting student applicants; creating or assisting in the preparation of reports, and other related activities. Duties include but not limited to the following as below:

• Assist with the processing of student applications. Sort applications and application documents.
• Create student files and maintain application records. Enter data onto the college’s computerized student information system.
• Follow through with the application processing and make appropriate request for information.
• Assistant prospective applicants via phone, mail, electronic communication and walk-in inquires.
• Operate office equipment such as printers, scanners, and copiers.
• Support office’s front desk operations when necessary.

Minimum Qualifications Minimum Qualifications:
Promotion: one year as an Office Assistant 1; or one year of permanent service in a clerical or keyboarding title allocated to Grade 6 or higher.

For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website. https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm

Non-competitive: One year of clerical experience.

Additional Comments The successful candidate must be authorized to work in United States.
In addition to the annual salary, this position is eligible to receive $4,000.00 downstate location pay. Different hours may be required from time to time to meet the operating needs of the College.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Chaitali Kotwal

Telephone 516-876-3179

Fax 516-876-3209

Email Address hr@oldwestbury.edu

Address

Street PO Box 210

City Old Westbury

State NY

Zip Code 11568

 

Notes on ApplyingIf you are interested in applying for this position, please visit the SUNY Old Westbury website at https://www.oldwestbury.edu/ and select Jobs & Careers (at the bottom of the home page). Please click Office Assistant 2 under Classified and follow the instructions. Please apply no later than January 4, 2026.