Position Information

NY HELPYes

AgencyTaxation & Finance, State

TitleOffice Assistant 1 (HELPS)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $36232 to $44828 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? Yes

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address 299 Old Niskayuna Road

City Latham

StateNY

Zip Code12110

Job Specifics

Duties Description The incumbent must be able to perform the following essential functions:

• Respond to incoming inquiries/requests for materials

• Filing and refiling (learning filing systems used within the department)

• Use of computer applications and inventory systems

• As needed, move files or materials from our warehouse onto a truck or vice versa using a pallet jack

• Stand, walk, or bend for extended periods of time; lift standard size packages

• Ability to occasionally lift over 50 lbs.

• Perform office support duties as directed by supervisor such as photocopying, scanning, and assisting with routine clerical functions.

• Assist supervisor, coworkers, and employees from other units with miscellaneous projects, as necessary.

• Follow Department rules and division procedures and policies including the Code of Conduct, ethics practices, security and confidentiality rules.

• Adhere to the Department’s time and attendance rules and regulations.

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITIVE MINIMUM QUALIFICATIONS:

There are no minimum education or experience requirements for this title.

COMPETITIVE MINIMUM QUALIFICATIONS:

Current NYS employee eligible for transfer under the provisions of NYS Civil Service Laws, Rules, & Regulations.
OR
Reachable on the appropriate eligible list for this title and location.
55-b/c: Please include your letter of eligibility with your application

Additional Comments Hours to be discussed during interview.

New York State is an equal opportunity employer. It’s the policy of the state of New York to provide for and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or an arrest or criminal conviction record unless based on a bona fide occupational qualification or other exception.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Recruitment Team 6

Telephone 518-457-2900

Fax

Email Address External.Application@tax.ny.gov

Address

Street W. A. Harriman State Office Campus

Building 9, Room 256

City Albany

State NY

Zip Code 12227

 

Notes on ApplyingQualified candidates should copy the below web address into your browser to complete the online application for the Department of Tax and Finance. Within the application you will attach your resume. https://www7b.tax.ny.gov/HELP/gateway/HELP.home

You may be contacted to provide your full Social Security Number for verification.