Position Information

NY HELPYes

AgencyHealth, Department of

TitleHealth Program Administrator or Health Program Administrator Trainee (NY HELPS) - 22953

Occupational CategoryAdministrative or General Management

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $53764 to $85138 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County New York

Street Address Vaccine Excellence/Vaccine Programs

Corning Tower, Empire State Plaza

City Albany

StateNY

Zip Code12237

Job Specifics

Duties Description The Health Program Administrator (HPA) position will work in the Division of Vaccine Excellence's Bureau of Vaccine Programs, which oversees the Vaccines for Children and Vaccines for Adults Programs.

This position will be located in the Vaccine Ordering and Technical Assistance unit and will provide technical assistance via phone, email and teleconference to enrolled providers, which include doctor's offices, local health departments, federally qualified health centers, and other sites. This assistance will involve resolving problems by interpreting vaccine program guidelines and regulations, providing information, responding to routine correspondence and inquiries, and gathering information as needed. The HPA will draft internal procedures and guidance which align with state and federal requirements such as federal regulation and guidance, as well as state public health law and guidance. The HPA will ensure provider compliance with vaccine management policies and procedures outlined in the Provider Agreement by reviewing provider vaccine orders, vaccine inventory, vaccine requests, and reporting of immunization administration data in accordance with public health law. The HPA will ensure vaccine orders are conveyed to appropriate data systems daily, monitor and estimate provider needs, coordinate data entry of vaccines returns and/or wastage, and reconcile vaccine shipping issues.

In regards to communication with enrolled providers, the HPA will review and prepare reports, policies and procedures, guidance, training, and correspondence concerning vaccine management standards for providers. The HPA will also serve as program liaison with administration staff units, and between providers and administrative staff units, on the proper use of the statewide immunization system, in particular the inventory module, to maintain compliance with federal and state requirements.

The HPA will use multiple information systems including the New York State Immunization Information System, as well as the the Centers for Disease Control and Prevention's Vaccine Tracking System and the Provider Assessment Education and Reporting system, to review provider immunization status and activities, and will be responsible for regular and ad hoc quantitative and narrative reports from these systems.

Minimum Qualifications Permanent transfer candidates: Current Department of Health (DOH) employee with permanent or contingent-permanent status as a Health Program Administrator (G18); OR current NYS employee with one year or more of permanent or contingent-permanent, competitive service in a title eligible to transfer under Section 52.6, Section 70.1, or Section 70.4 of the Civil Service Law to a Health Program Administrator (G18), Health Program Administrator Trainee 1 (NS), or Health Program Administrator Trainee 2 (NS). For more information on the types of transfers, transfer eligibility criteria, and the current transfer determinations for your title, visit the following: website.https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm.

Public candidates: Active list candidate on the New York State Department of Civil Service’s Professional Career Opportunities (PCO) eligible list #26-570 with a score of 100 or higher.

NY HELPS*: To be eligible for a NY HELPS appointment, the candidate must have:

Health Program Administrator Trainee 1: A bachelor's degree or higher.

Health Program Administrator Trainee 2: A bachelor's degree and one year of experience in the administration, supervision and oversight of agency programs including the design, implementation, administration, management, operation, and assessment of program effectiveness. A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.

Health Program Administrator: A bachelor's degree and two years of experience in the administration, supervision and oversight of agency programs including the design, implementation, administration, management, operation, and assessment of program effectiveness. A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.

Preferred Qualifications: The preferred candidate will have excellent organizational and communication (both written and verbal) skills and strong attention to detail. Proficiency in the use of Microsoft Office 365 products. Demonstrate strong critical thinking and excellent problem-solving skills. Experience analyzing information and understanding program policies. Ability to act independently while handling competing priorities in a high-volume work environment. Strong interpersonal skills and ability to work in a team.

Additional Comments Occasional travel within New York State, including overnights and to locations that may not be served by public transportation, may be required.

Permanent, competitive, full-time. Two year traineeship leading to a G18. Transfer candidates may be asked for SSN to verify title history and eligibility.

This position is part of the NYS HELPS program. No examination is required.

This position may require travel throughout New York State including overnights to areas not served by public transportation.

We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...

The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

If you require reasonable accommodation to complete a job application, a job interview or to otherwise participate in the hiring process, please contact by phone 518-486-1812 or email doh.sm.reasonable.accommodation@health.ny.gov to make a request.

NYS Department of Health does not participate in E-Verify and does not sponsor visa applications.

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources Management Group

Telephone 518-486-1812

Fax 518-473-3395

Email Address resume@health.ny.gov

Address

Street Corning Tower, Empire State Plaza, Room 2217

City Albany

State NY

Zip Code 12237

 

Notes on ApplyingPlease submit your resume and cover letter as one (1) document, preferably in PDF format, by email to resume@health.ny.gov, with Reference NMH/HPA/22953 included in the subject line or by mail to Human Resources Management Group, NMH/HPA/22953, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position. Resumes will be accepted until March 2, 2026.