Position Information

NY HELPNo

AgencyInformation Technology Services, Office of

TitleIES Finance Analyst (Project Assistant) ref# 11043

Occupational CategoryI.T. Engineering, Sciences

Salary GradeNS

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $86681 to $109650 Annually

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Competitive Class

Travel Percentage 10%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

Location

County Albany

Street Address 40 North Pearl Street

May be filled in NYC or other locations in New York.

City Albany

StateNY

Zip Code12207

Job Specifics

Duties Description ITS provides operational support to state agencies on a 24x7x365 basis; some positions may be required to provide this critical service at any time.

Reporting to senior management, the Financial Analyst will be assigned to the Integrated Eligibility System within the Office of Information Technology Services and will support the Finance team activities related to budgeting, financial management, operations, and governance. The incumbent will collaborate with multiple stakeholders outside of the IES program, including Federal oversight agencies, partner State agencies, ITS Finance, and the ITS Vendor Service Management unit.
Duties include but are not limited to, the following:

• Develop meeting materials including but not limited to, presentations, agendas, meeting minutes, and action items lists.
• Assist in reporting on budget spend and any concerns to project and state leadership.
• Assist in tracking and maintaining the IES budget ($648M) to ensure all areas stay within budget and scope.
• Collaborate in developing and maintaining the cost allocation methodology (CAM) Tools as needed.
• Assist in working with Project Managers to populate specific workstream budgets regularly and help track spend actuals.
• Contribute to the IES Federal monthly reporting requirements.
• Assist in coordinating and tracking staff budgets for IES staff augmentation contracts.
• Help develop and revise IES/ITS Program Financial documents based on updated data.
• Assist in purchasing for all IES procurements from hardware/software to office supplies / equipment.
• Monitor and assist in the development and submission of all needed B-1184 documents for financial approval, and financial procedures for IES spend with input from each IES/ITS advisor.
• Help ensure all Federal Reimbursements for IES spend are updated appropriately.
• Aid in the development of Federal Advanced Planning Documents (APD).Tracking key performance indicators for Executive Report out.
• Assist in reviewing deliverables and invoices for contracted vendors.
• Research Federal policy as it related to project reviews and approvals.
• Aid IES Program staff to understand and abide by Federal policies.
• Elicit feedback on documents from Program Office staff, relevant stakeholders, address comments, coordinate edits, and incorporate changes as necessary.
• Develop templates to be used by the IES Program as a guideline for excellence in processes and procedures.

Minimum Qualifications Minimum Qualifications:
Seven (7) years of experience in business administration, public administration, public policy, or a related field.

The following degrees may substitute for the general experience as indicated:
• A Bachelor’s degree in any related field and three (3) years of experience in business administration, public administration, public policy, or a related field.
• A Master’s degree in any related field may substitute for an additional year of experience.

Additional Comments ITS will not offer permanent employment to any candidate unless the candidate provides documentation that they are authorized to accept work in the United States on a permanent basis. It is the policy of ITS not to hire F1 or H1 visa holders for permanent employment or to sponsor non-immigrant aliens for temporary work authorization visas or for permanent residence.

The Office of Information Technology Services is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage all individuals with disabilities to apply.

Benefits of Working for NYS
Generous benefits package, worth 65% of salary, including:
Holiday & Paid Time Off
• Thirteen (13) paid holidays annually
• Up to Thirteen (13) days of paid vacation leave annually
• Up to Five (5) days of paid personal leave annually
• Up to Thirteen (13) days of paid sick leave annually for PEF.
• Up to three (3) days of professional leave annually to participate in professional development

Health Care Benefits
• Eligible employees and dependents can pick from a variety of affordable health insurance programs
• Family dental and vision benefits at no additional cost

Additional Benefits
• New York State Employees’ Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• And many more.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name human.resources

Telephone 518-473-0398

Fax 518-402-4924

Email Address PostingResponses@its.ny.gov

Address

Street Empire State Plaza, Swan Street Building, Core 4

PO Box 2062

City Albany

State NY

Zip Code 12220

 

Notes on ApplyingTo apply for this position, please send a cover letter and resume indicating that you are applying for IES Finance Analyst (Project Assistant) Ref# 11043 and include the Vacancy ID in the subject line. In your cover letter, please clearly indicate how you meet the minimum qualifications as stated above, and describe relevant experience for this position.

Fingerprinting will/may be required as part of a background check.