Position Information

NY HELPYes

AgencyHealth, Department of

TitleAdministrative Assistant 1/Trainee (NY HELPS) - 32153

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $40391 to $58447 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address The Division of Family Health/ Bureau of Perinatal, Reproductive, and Sexual Health - Leadership

Corning Tower, Empire State Plaza, 8th Floor

City Albany

StateNY

Zip Code12237

Job Specifics

Duties Description The Administrative Assistant 1 will provide administrative support to the Bureau of Perinatal, Reproductive, and Sexual Health (BPRASH), a Bureau that includes ten programmatic Units and approximately 70 staff. Specific duties include, but are not limited to: Assist with maintaining Bureau calendars; Schedule in person and virtual meetings (using technology such as WebEx and Microsoft Teams) and provide meeting coordination and technical support as needed; Answer and refer telephone calls; Update electronic tracking systems and monitor status of approval packages; Review outgoing correspondence; Maintain electronic filing and storage for documents; Monitor Bureau shared mailbox and assist with response to public inquiries; Operate office equipment such as printers, scanners and copiers; Distribute incoming mail; Assist staff with making travel arrangements and securing travel approvals; Coordinate supply orders; Other duties as assigned.

Minimum Qualifications Transfer Opportunity: Current New York State employee with one year or more of permanent, contingent-permanent, or 55-b/c service as an Administrative Assistant 1 (formerly Secretary 1); OR current New York State employee with one year or more of permanent, contingent-permanent, or 55-b/c service in a position allocated to a Grade 6 and above and eligible for transfer under Section 70.1 of the Civil Service Law to Administrative Assistant Trainee 1.

NY HELPS: Administrative Assistant Trainee 1 (Grade 8): High school diploma or high school equivalency diploma and six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Administrative Assistant Trainee 2 (Grade 10): High school diploma or high school equivalency diploma, and one year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office.

Administrative Assistant 1 (Grade 11): High school diploma or high school equivalency diploma; and two years of the above experience.

A certification (e.g., IAAP Certified Administrative Professional) or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology may substitute for two years of experience.

The selected candidates must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.

Preferred Qualifications: Experience with Microsoft Office Suite, including Word, Excel, PowerPoint and Teams, SharePoint, and WEBEX. Strong organizational skills and attention to detail. Able to handle multiple priorities in a fast-paced environment. Excellent written and verbal communication skills.

Additional Comments Full-time, permanent appointment. Transfer Candidates may be asked for their social security number to verify eligibility.

Position may be filled at a trainee level (equated to Grades 8 or 10), or Grade 11, depending upon the qualifications of the candidate.

This position is part of the NYS HELPS program. No examination is required.

We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more..

The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

If you require reasonable accommodation to complete a job application, a job interview or to otherwise participate in the hiring process, please contact by phone 518-486-1812 or email doh.sm.reasonable.accommodation@health.ny.gov to make a request.

NYS Department of Health does not participate in E-Verify and does not sponsor visa applications.

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources Management Group- MR/AA1/32153/DFH

Telephone 518-486-1812

Fax 518-473-3395

Email Address resume@health.ny.gov

Address

Street Corning Tower, Empire State Plaza, Rm 2217

City Albany

State NY

Zip Code 12237

 

Notes on Applying Please submit your resume and cover letter as one (1) document, preferably in PDF format, by email to resume@health.ny.gov, with Reference MR/AA1/32153/DFH included in the subject line or by mail to Human Resources Management Group, MR/AA1/32153/DFH, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.