Position Information

NY HELPYes

AgencyTransportation, Department of

TitleOffice Assistant 1 Keyboarding (NY HELPS) - Region 10

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $36232 to $44828 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? Yes

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Nassau

Street Address 500 Robbins Lane

City Syosset

StateNY

Zip Code11791

Job Specifics

Duties Description Under the direction of the Program Aide, the Office Assistant 1 (Keyboarding) will assume the following responsibilities:

• prepare and process confidential reports utilizing Microsoft Word,

• gather information and create reports in Excel,

• provide clerical support to all office staff and highway maintenance supervisors,

• maintain electronic and paper filing system,

• assist in Statewide Financial System activities including the creation of receipts and purchase orders,

• assist in the processing of timesheets utilizing LATS and MMS software, TRINFO, and HRIS,

• process training and certification requests,

• process personnel-related forms including hiring, probation, performance evaluation, health insurance and other forms as needed,

• open and process postal mail daily,

• answer and process phone calls from the public and department personnel,

• attend professional development offerings and trainings as recommended,

• perform other duties typically assigned to an Office Assistant 1 as needed,

• assume the role, if necessary, within the Incident Command System (ICS) to support the department’s response to regional and statewide emergency situations, which may occur outside of normal shift hours of Monday – Friday, 8:00 am to 4:00 pm.

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open competitive minimum qualifications for this position. The qualifications are:

There are no minimum education or experience requirements for this title.

Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

Additional Comments Applicants must be currently authorized to work in the United States on a full-time basis.

*For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

The salary range listed reflects the full range for this graded position. For new State employees appointed into graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts. For more salary information please visit https://oer.ny.gov/salary-schedules

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Administrative Services Office

Telephone (631) 952-6171

Fax (631) 952-6169

Email Address dot.sm.r10.administrative.services@dot.ny.gov

Address

Street NYS Department of Transportation - Region 10

250 Veterans Memorial Highway

City Hauppauge

State NY

Zip Code 11788

 

Notes on ApplyingQualified candidates should submit a letter of interest and resume with the Notice Number R10-26-23 in the subject line and referenced in the letter of interest no later than May 2, 2026 to:

NYS Department of Transportation – Region 10
250 Veterans Memorial Highway Hauppauge, NY 11788
Fax: (631) 952-6169
Email: dot.sm.r10.administrative.services@dot.ny.gov

DOT is an equal opportunity employer. Disabled persons are encouraged to apply.

In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States. Candidates for employment must have proper authorization to work in the United States at the time an offer of employment is made. The Department will not sponsor a nonimmigrant for a temporary employment visa (H-1B or similar), OPT STEM, or for permanent residence. Offers of permanent employment may not be made to nonimmigrants whose employment authorization is limited to a period of practical training (F-1 or similar).