Position Information

NY HELPYes

AgencyCorrections and Community Supervision, Department of

TitleAdministrative Assistant 1 / Administrative Assistant Trainee 1 (NY HELPS)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $47695 to $58447 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

"Other" Explanation Day shift, exact work hours will be discussed during interview.

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address NYS Department of Corrections and Community Supervision-Budget & Finance

The Harriman State Campus, 1220 Washington Ave., Bldg 4

City Albany

StateNY

Zip Code12226

Job Specifics

Duties Description To be discussed at time of interview.

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). (*Please see below for further information).

Administrative Assistant Trainee 1/SG-NS (EQ = SG-8 $40,391):must be a qualified employee of New York State and have had one year of permanent competitive or 55-b/55-c service in an office assistant, clerical, or keyboarding title allocated to Grade 6or higher.

Administrative Assistant Trainee 2/SG-NS (EQ=SG-10 $45,081):successful completion of 52 weeks of service as Administrative Assistant Trainee 1 and completion of four core administrative support courses OR eligible to transfer and completion of four core administrative support courses or equivalent course work approved at agency discretion.

Administrative Assistant 1/SG-11 $47,695 must be a qualified employee of New York State and have had one year of permanent competitive or 55-b/55-c service in an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher, AND completion of the four core administrative support courses AND four elective administrative support courses, or equivalent coursework approved at agency discretion.

NOTE: If you are not being appointed off of the Civil Service list or eligible for provisional appointment or transfer into the full performance Administrative Assistant 1/SG-11 title, or are currently in this title, then this will be either a one-year or two-year traineeship leading to the Administrative Assistant 1/SG-11.

Advanced Placement/Appointment Level: You must inform the interviewers of any additional qualifications at your interview. If selected you may, at the agency's discretion, be appointed to a higher level.

Non-Competitive Qualifications:
Administrative Assistant 1/SG-11: Two years of experience in administrative support, which includes use of office software(e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Substitution: Certification (e.g., IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

Administrative Assistant Trainee 1/NS (EQ to SG-8): Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Administrative Assistant Trainee 2/NS (EQ to SG-10): One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

*For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to complete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Additional Comments

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Katrina Truax, Human Resources Specialist 1

Telephone 518-457-9960

Fax 518-453-8463

Email Address Katrina.Truax@doccs.ny.gov

Address

Street NYS Deparment of Corrections and Community Supervision

The Harriman State Campus, 1220 Washington Ave., Bldg 4

City Albany

State NY

Zip Code 12226

 

Notes on ApplyingTo apply, please send your cover letter, and resume, preferably as a PDF attachment to Katrina.Truax@doccs.ny.gov with the position title and vacancy ID # listed in the subject line of the email. Failure to include the required information may result in your resume not being considered for this position.