Position Information

NY HELPNo

AgencyTemporary and Disability Assistance, Office of

TitleAdministrative Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $59808 to $74695 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address Division of Shelter Oversight and Compliance

40 North Pearl Street

City Albany

StateNY

Zip Code12243

Job Specifics

Duties Description This position will support the daily operations of the Division as well as supervise administrative support staff. Duties include, but are not limited to:
• Support Division of Oversight and Compliance Deputy Commissioner;
• Handle day-to-day office operations;
• Handle on-boarding of Albany staff;
• Assist Division staff with reconciliations via the Statewide Financial System (SFS);
• Oversees administrative support team assignments such as scheduling of meetings, assistance with phone inquiries, ordering office supplies, distributing incoming correspondence;
• Ensure Division documents comply with Agency branding and accessibility requirements;
• Serve as Division training coordinator;
• Oversee Division shared drive;
• Participate in a variety of projects and time-sensitive assignments;
• Communicate effectively, both orally and in writing;
• Perform other administrative duties as assigned;
• Strong attention to detail;
• Ability to organize and prioritize multiple tasks and meet deadlines.

Minimum Qualifications Non-Competitive Minimum Qualifications:
High school diploma or high school equivalency diploma; and three years of experience in administrative support**, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office.

Substitution:
** Certification (e.g., IAAP Certified Administrative Professional), diploma, or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

Additional Comments A full-time, non-competitive appointment will be made. If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title. Candidates must be legally authorized to work in the United States.

Your resume must indicate how you meet the minimum qualifications for this position. Non-specific submissions may be disqualified from further consideration if the information you provide does not meet the minimum qualifications.

Telecommuting up to 50% may be available in accordance with The Office of Temporary and Disability Assistance policy and can be discussed during the interview.


Interested applicants should send an email with their resume attached to jobpostings@otda.ny.gov and reference posting #26-069. DO NOT REFERENCE THE VACANCY ID NUMBER.

NYS OTDA seeks to promote a diverse workforce that is a representation of the various cultures, voices, backgrounds, ideas, and talents of the citizens and communities that we serve. In alignment with New York State’s Executive Orders 187 and 31, OTDA is committed to advancing diversity, equity, inclusion, and accessibility by fostering an inclusive workplace.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Recruitment Unit

Telephone

Fax (518) 474-9374

Email Address jobpostings@otda.ny.gov

Address

Street 40 North Pearl Street, 12B

City Albany

State NY

Zip Code 12243

 

Notes on ApplyingInterested applicants should send an email with their resume attached to jobpostings@otda.ny.gov and reference posting #26-069. DO NOT REFERENCE THE VACANCY ID NUMBER.

Applicants will be required to prove their eligibility for employment based upon acceptance of a position in accordance with the Immigration Reform and Control Act of 1986.

If you are a retiree currently receiving benefits, indicate this and the name of the retirement system in your response.

In accordance with state law, Governor’s Executive Order No. 6 and Section 504 of the Federal Rehabilitation Act of 1973, as amended, the NYS Office of Temporary and Disability Assistance does not discriminate. If you require reasonable accommodation at the time of the interview, please contact OTDA's designee for reasonable accommodation at (518) 474-7284.