Position Information

NY HELPYes

AgencyParks, Recreation & Historic Preservation, Office of

TitleAdministrative Assistant 1-NYS Park Police

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $47695 to $58447 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Rockland

Street Address Hudson Valley District – District Headquarters

Palisades Parkway or Route 9W North

City Bear Mountain

StateNY

Zip Code10911

Job Specifics

Duties Description Under the direction of the Major of the Hudson Valley District, the incumbent of this position will report to the District Major and perform confidential administrative activities for sworn and civilian members in the District, assist with confidential police related information and handle sensitive information discreetly and promptly.

Manages day-to-day administrative activities for the Hudson Valley District
*Provides administrative support to the Major, Park Police, M-2, and the Captain, Park Police,

G-22 and other sworn and civilian members within the Hudson Valley Park Police District as well as members working in the three Zones (New York City, Palisades, and Taconic).

*Answers phone and email inquiries, provides information, takes messages and transfers calls to appropriate member; ensures important or emergency calls receive priority.

*Receives incoming correspondence and reports and determines significance; prepares routine responses or routes to appropriate member for action; tracks response due dates.

*Reviews outgoing correspondence for proper grammatical usage, clarity, factual correctness as well as compliance with police policies and procedures.

*Establishes confidential paper and electronic filing systems.

*Uses various information technology applications such as email, databases, spreadsheets and word processing application for internal and external Police communications.

*Assists District and Zone self-assessment teams with yearly audit of agency required files/requirements.

Prepares and reconciles purchases and travel expenses in SFS and BETS

*Arranges travel to include overnight accommodations at the state rate, creates SFS expense reports, processes credit card transactions and resolves discrepancies.

*Generates purchase orders for office supplies and equipment, fleet maintenance, furniture and necessary Police supplies; performs required database entries and SFS completion.


*Manages service contracts for office equipment and schedules repairs as needed.

*Maintains confidential files, records, spreadsheets and reports as required by Police and other law enforcement guidelines.

*Maintains Police fleet database for District issued vehicles, enters maintenance, monthly mileage and fuel consumption information

*Tracks various expenses in multiple databases as well as obtains approval for each purchase while following New York State and agency purchasing rules and regulations.

*Utilizes the overtime authorization form to generate the agency required bi-weekly overtime justification.

*Reconciles transactions in SFS on a weekly basis.

*Compares BETS to the JP Morgan statement monthly for accuracy.

Assists with confidential police related information

*Handles sensitive information discreetly and promptly.


*Maintains and files arrest reports, tickets issued and sealed case orders.

*Creates incident report file folders and files all related information according to the police policies and procedures.

*Maintains District ticket inventory and updates incident reports with court disposition when tickets are settled.

*Distributes arrest report packets as needed, which includes mailing tickets and supporting documentation to court as well as mailing fingerprint cards to DCJS.

*Assists in organizing the arrest packet to the District Attorney.

*Generates the bi-weekly (DCO) District Command reports which tracks all zone events, tickets, spending, arrests, retirements/resignations, etc.

*Maintains EJustice certification for police related confidential inquiries such as arrest records, orders of protection, BOLOs (Be On The Lookout) and local wanted persons.

*Ensures incident reports are maintained and purged as necessary based on agency retention guidelines.

Minimum Qualifications Eligible List: There is an active Civil Service Eligible list that will be canvassed. You may also apply if you are eligible for appointment by one of the following qualifications:

NY HELPS or 55-b/c Qualifications:

The Administrative Assistant 1, SG-11, title is part of the New York State Hiring for Emergency Limited Placement Statewide Program (NY HELPS*). To be considered for appointment through NY HELPS or 55-b/c, candidates must meet the open competitive minimum qualifications for this position. The qualifications are:

High school diploma or high school equivalency diploma; and three years of experience in administrative support*, which includes use of office software (e.g. email, work processing) provision of customer service, business writing, and management of an office. *Certification (e.g., IAAP Certified Administrative Professional), diploma, or assiciate’s degree** in office administration, secretarial science, administrative assistant, paralegal business technology, or office technology substitutes for two years of experience.

**Your degree must have been awarded by a college or university accredited by a regional, national, or specialist agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education (https://ope.ed.gv/dapip/#home). If your degree was awarded by an educational institution outside the United States or its terriroties, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm.
Candidates are responsible for the fee.

Individuals certified eligible for the 55-b/c program under the Governor’s Program to Hire Persons/Veterans with Disabilities pursuant to Section 55-b/c of the Civil Service Law will must provide a copy of your letter of eligibility with your response. You must also meet the open competitive minimum qualifications cited above.

NYS HELPS: For the duration of the NY HELPS program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications cited above. Agencies may hire employees by making temporary pending Civil Service Commission Action appointments. Upon Civil Service Commission approval, the appointment will be changed to permanent non-competitive and the official one year probationary period will begin. Within one year of permanent appointment, it is expected that employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will be afforded all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NYS HELPS title, employees may take part in any promotion examinations for which they are qualified.

Transfer/Reinstatement Opportunity:
Candidates must be a current New York State employee and have one year of permanent competitive or 55-b/c service in a title eligible for transfer under Sections 52.6, 70.1 or 70.4 of the Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades. Condidates may also be eligible for reinstatment in accordance with Civil Service Law.

Note: For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service Got-It at https://careermobilityoffice.cs.ny.gov/cmo/gotit

Additional Comments OPERATING NEEDS:

• Must possess and maintain a valid driver’s license that allows the candidate to legally operate a motor vehicle in New York State as a term and condition of employment.

• Must be proficient in Microsoft Office programs including Outlook, Word, and Excel.

COMMENTS:

The CSEA contracts allow for salary protection for seasonal / hourly employees who are appointed to permanent graded positions with lower hiring rates under certain circumstances. We encourage OPRHP seasonal / hourly applicants to check in with your Regional Business Office Administrator to inquire about the potential impact on your salary.

Depending on each applicant's experience and/or education and current salary, if employed by New York State already, the appointment may be made to the Administrative Assistant Trainee 1, Administrative Assistant Trainee 2, or the Administrative Assistant 1 titles. Included below is a breakdown of the salary at each level of the traineeship.

Administrative Assistant Trainee 1, NS=8: $40,391 - $49,743
Administrative Assistant Trainee 2, NS=10: $45,081 - $55,322
Administrative Assistant 1, SG-11: $47,695 - $58,447

If you have previous or current employment at a NYS agency, to be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office may contact you.

BENEFITS:
Generous benefits package, worth approximately 65% of salary, including:
Paid Time Off:
• CSEA: 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays.
Health Care Benefits:
• Eligible employees and dependents can pick from a variety of affordable health insurance programs.
• Family dental and vision benefits at no additional cost
Additional Benefits:
• New York State Employees’ Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• Paid Parental Leave
Learn more about our benefits for permanent state employees, visit: https://parks.ny.gov/employment/benefits.aspx

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Personnel Office

Telephone

Fax

Email Address Employment@parks.ny.gov

Address

Street NYS Office of Parks, Recreation and Historic Preservation

625 Broadway

City Albany

State NY

Zip Code 12238

 

Notes on ApplyingAll candidates must submit a resume and cover letter which clearly demonstrates how they meet the minimum qualifications for the position. Pease submit your resume and cover letter as a Word or PDF attachment. We are unable to open documents from Google Docs, Google Drive, OneDrive, Apple Pages and/or “the cloud”.

Your application must be received by 6/22/26 and submitted via email to employment@parks.ny.gov
You must include Vacancy ID number and “Administrative Assistant 1 – Mid-State District” in the subject line of your email. Failure to do so may result in not being considered for the position.

All qualified persons are invited and encouraged to apply. It is the responsibility of applicants to accurately describe their experience and demonstrate that they meet the minimum qualifications. Failure to demonstrat that you meet the minimum qualifiations and operating needs may results in your resume not being considered for this positon.
The NYS Office of Parks, Recreation and Historic Perservation is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity.

NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, pre-disposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualification or other exception.