Position Information

NY HELPNo

AgencyExecutive Chamber of New York State

TitleChief of Staff to the Secretary to the Governor

Occupational CategoryAdministrative or General Management

Salary GradeNS

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $150000 to $175000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Exempt Class

Travel Percentage 50%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County New York

Street Address 919 3rd Ave

City New York

StateNY

Zip Code10022

Job Specifics

Duties Description The Chief of Staff to the Secretary to the Governor will serve as a senior strategic and operational partner responsible for managing workflow, briefing materials, internal coordination, special projects, and follow-through across the Office of the Secretary to the Governor.

Position Summary
The Chief of Staff to the Secretary to the Governor serves as a senior operational, strategic, and management partner to the Secretary to the Governor. The Chief of Staff is responsible for ensuring that the Office of the Secretary functions with discipline, coordination, responsiveness, and follow-through across policy, legislative affairs, scheduling, administration, special projects, constituent matters, travel, internal operations, and interagency coordination.

This role requires exceptional judgment, discretion, organization, writing ability, political sensitivity, and the capacity to manage competing priorities in a fast-moving executive environment. The Chief of Staff will help translate the Secretary’s priorities into actionable workstreams, ensure the right information reaches the Secretary at the right time, and support the effective management of the Secretary’s immediate team and related Chamber operations.

Reporting Structure
The Chief of Staff reports to the Secretary to the Governor and works in close partnership with the Executive Deputy Secretary to the Governor. The role coordinates closely with Assistant Secretaries, the Deputy Secretary for Legislative Affairs, the Executive Assistant to the Secretary, and other senior Chamber staff.

Key Responsibilities
Strategic and Operational Management:
Serve as a central point of coordination for the Office of the Secretary to the Governor, ensuring that priorities, assignments, deadlines, and follow-up items are tracked and executed.
Support the Secretary in managing daily, weekly, and long-term priorities, including policy matters, legislative developments, administrative issues, and special projects.
Coordinate workflow among members of the Secretary’s immediate team, including policy, briefing, talking points, scheduling, legislative affairs, constituent matters, travel, and administrative functions.
Identify operational gaps, bottlenecks, or risks and recommend practical solutions to improve office performance and responsiveness.
Ensure that decisions and directives from the Secretary are communicated clearly and followed through to completion.

Briefing, Policy, and Written Materials:
Oversee preparation of briefing materials, talking points, memos, meeting notes, decision documents, and other written products for the Secretary.
Ensure that materials are accurate, concise, timely, and aligned with the Governor’s priorities and administration-wide messaging.
Coordinate with policy teams, agencies, legislative affairs, communications, and counsel as needed to prepare the Secretary for meetings, calls, events, and decision points.
Review and edit written materials for quality, consistency, tone, and strategic relevance.

Team Coordination and Internal Communication:
Help manage the day-to-day operations of the Secretary’s team, including assignment tracking, meeting preparation, internal communications, and follow-up.
Convene and coordinate internal check-ins as needed to ensure alignment across workstreams.
Serve as a liaison between the Secretary’s office and senior staff across the Executive Chamber.
Help maintain a culture of accountability, professionalism, responsiveness, confidentiality, and service.

Legislative, Intergovernmental, and Stakeholder Coordination:
Work closely with the Deputy Secretary for Legislative Affairs and relevant staff to support the Secretary’s engagement on legislative priorities, member issues, policy negotiations, and state government operations.
Assist with coordination involving state agencies, local governments, elected officials, community stakeholders, and external partners.
Track sensitive or high-priority issues requiring the Secretary’s attention and ensure appropriate follow-up.

Scheduling, Travel, and Administrative Support:
Work with the Executive Assistant and scheduling staff to ensure the Secretary’s calendar reflects strategic priorities and time-sensitive obligations.
Support preparation for meetings, calls, travel, public events, and internal briefings.
Help triage incoming requests, correspondence, invitations, constituent matters, and administrative needs.
Ensure the Secretary has the necessary materials, context, and staffing support for each engagement.

Special Projects and Problem Solving:
Manage or support special projects assigned by the Secretary or Executive Deputy Secretary.
Coordinate cross-functional initiatives requiring input from multiple teams, agencies, or senior staff.
Assist in resolving urgent, sensitive, or complex matters requiring discretion and rapid coordination.
Prepare status updates, issue trackers, and decision memos to keep leadership informed.

Minimum Qualifications Bachelor’s degree required; advanced degree preferred, and at least 8 years of progressively responsible experience in government, public administration, legislative affairs, executive operations, policy, political management, or a related field.

Preferred candidates will also have:
Experience in a Governor’s office, mayoral administration, legislative office, state agency, public authority, or senior executive office.
Familiarity with New York State government, legislative process, agency operations, and Executive Chamber procedures.
Experience managing teams, coordinating senior-level briefings, preparing executive materials, and handling confidential or high-profile matters.
Demonstrated ability to move between strategic planning and hands-on execution.


Additionally, the successful candidate should have the following knowledge, skills, and abilities:

Judgment and discretion: Exercises sound judgment on sensitive, confidential, political, and operational matters.
Execution and follow-through: Ensures that assignments are completed accurately, timely, and with appropriate coordination.
Strategic coordination: Connects people, issues, timelines, and decisions across multiple workstreams.
Writing and briefing: Produces and improves high-quality materials for senior executive use.
Leadership and team management: Supports a professional, accountable, and high-performing office culture.
Adaptability: Responds effectively to rapidly changing priorities, urgent issues, and high-pressure situations.
Relationship management: Works constructively with internal staff, agencies, elected officials, stakeholders, and external partners.

Additional Comments The position may be located in Albany, NY, or New York City, and will require routine travel between these offices. Non-traditional working hours and availability by phone as needed.

All positions within the NYS Executive Chamber require completion of a NYS Police background check prior to appointment.

New York State is an Equal Opportunity Employer (EOE). New York State offers a comprehensive benefits package, including paid leave, health, dental, vision and retirement benefits, and family-friendly policies. As an employee of the State of New York, you join a team of dedicated individuals who work to serve the people of our State.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Jennifer O'Connor Teepe, Director of Human Resources

Telephone

Fax

Email Address recruitment@exec.ny.gov

Address

Street NYS Capitol

City Albany

State NY

Zip Code 12224

 

Notes on ApplyingPlease include the Vacancy ID number, the title of the position, and a detailed a cover letter with your application.