Position Information

NY HELPNo

AgencyExecutive Chamber of New York State

TitleOnboarding and Recruitment Assistant

Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeNS

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $60000 to $70000 Annually

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Exempt Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address State Capitol

City Albany

StateNY

Zip Code12224

Job Specifics

Duties Description Onboarding and Recruitment Assistant
NYS Executive Chamber
Salary - $60,000-$70,000
Location: Albany, NY
The Onboarding and Recruitment Assistant is an entry level role within the Human Resources office
responsible for personnel transaction data entry, processing, and tracking; processing onboarding
paperwork, as well as entering/managing employee information in various personnel systems. The
incumbent will also help manage employee recognition programs.
Duties:
? Process personnel transactions in accordance with Civil Service Law, State Finance Law and
applicable rules, regulations, and directives and sends all official transactional notices to
employee.
? Manage, update, and maintain all HR Smartsheets (including Onboarding pipelines, Offboarding
trackers, Active Employee Rosters, and Training Trackers) to ensure 100% data integrity and
cross-departmental alignment.
? Maintain accurate, up-to-date employee records strictly related to training, compliance, and
engagement programming.
? Assist with the logistical scheduling of Monthly Chamber Orientations, including room bookings,
technology setup, and calendar invitations for new hires.
? Manage post-orientation follow-up logistics, including distributing resources, policy links, and
tracking the timely completion of mandatory 30-day onboarding milestones.
? Compile monthly new hire and promotion bios for distribution to all staff to promote internal PR,
connection, and organizational culture.
? Organize, track, and distribute the Employee Certificate process to recognize milestones and
achievements.
? Manage administrative offboarding logistics.
? Assist with recruitment logistics, including posting vacancies to internal/external job boards,
coordinating interview panels, and managing professional candidate correspondence (status
updates and regret notices); as needed.
? Support Applicant Tracking System (ATS) Management, including uploading
interview documents, organizing cover letters, and assisting with baseline resume reviews and
candidate follow-ups; as needed.
? Draft official Appointment Letter and Notice of Employment document for review to be included
with onboarding notification and checklist to new employees.
? Other duties as assigned.

Minimum Qualifications Minimum Qualifications:
Bachelors degree preferred, or an equivalent combination of education and experience. Ideal candidates will have experience in the administration of a benefits, personnel, and/or payroll program for a government-based organization.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources

Telephone

Fax

Email Address Recruitment@exec.ny.gov

Address

Street State Capitol

City Albany

State NY

Zip Code 12224

 

Notes on ApplyingPlease send your resume to: Recruitment@exec.ny.gov