Position Information

NY HELPNo

AgencyState Comptroller, Office of the

TitleAdministrative Assistant 2, (SG-15) Item# 07035

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $62499 to $78056 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 110 State Street

City Albany

StateNY

Zip Code12236

Job Specifics

Duties Description Populate and format pre-existing risk matrix templates. Maintain the policy tracking log. Document new procedures and update the internal desk manual. Update questionnaires based on feedback. Track committee meeting agendas. Initiate background checks. Review incoming vendor invoices to confirm cost appropriateness.

Minimum Qualifications You must be currently reachable on the appropriate list for this title or eligible to transfer to this title under Section 70.1 of the Civil service Law.
For 70.1 transfer to an Administrative Assistant 2, salary grade (SG)-15, you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to a SG-13 or above.
To determine if you current Civil Service titles is eligible for transfer to this title, visit the Career Mobility GOT-IT website:
Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.

Additional Comments Preferred Qualifications/Knowledge, skills, and abilities:

• Experience in an administrative support or clerical role.
• Proficiency in Microsoft Excel (sorting, filtering, and managing tracking logs).
• Meticulous approach to reviewing invoices against contracts, redlining policies, and managing tracking logs.
• Clear written and verbal communication skills for corresponding with management, brokers, and external service providers.
• Ability to manage multiple administrative workflows and parallel projects while meeting strict deadlines.
• Familiarity using Microsoft Office 365, Microsoft Planner, document management systems, and vendor web portals.
• Ability to handle confidential compliance data sensitively and capture accurate meeting minutes and to-do lists.

Telecommuting: The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s primary residence location, duties, and work performance are aligned with telecommuting and operational needs they may be allowed to do so. Generally, OSC employees may telecommute up to 5 days per pay period but may be approved to telecommute less.

Reasonable Accommodation: The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.

Equal Opportunity Employment: The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.

The Office of the State Comptroller does not participate in E-Verify or sponsor visa applications.

OSC offers competitive salaries and benefits, and opportunities for advancement, continuing education, and professional development. We provide a professional environment where employees are encouraged to push themselves while maintaining work-life balance. Our generous benefits package includes:
• A state pension with vesting after five years’ service
• Comprehensive medical, dental and vision insurance available to all employees and their dependents
• Flexible spending accounts for dependent and health care
• Productivity Enhancement Program (PEP), allowing eligible employees to exchange previously accrued leave in return for a credit to be applied toward their health insurance
• Public Service Loan Forgiveness (PSLF)
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• Holiday and paid time off
• Shift and geographic pay differentials
• A committed continuous learning environment
• Informational Brown Bag sessions
• Wellness at Work Programs to promote employee health and wellness
• OSC Mentoring Program to network, contribute, and provide an opportunity to strengthen competencies in a variety of areas
• And much more

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Jennifer Brantigan

Telephone (518) 474-1924

Fax (518) 486-6723

Email Address Jobs@osc.ny.gov

Address

Street Office of the New York State Comptroller, Division of Human Resources

110 State Street, 12th Floor

City Albany

State NY

Zip Code 12236

 

Notes on ApplyingSubmit a clear, concise cover letter and resume stating how you meet the minimum qualifications for this title. To apply, copy and paste the following link into your browser:

https://gen-oscstateofny-prd.inforcloudsuite.com/hcm/xmlhttp/shorturl.do?key=13M

Reference Item #07035-JMB on your cover letter for proper routing.

Unofficial transcripts and/or templates will be required for certain positions. Documents must be sent as unlocked and accessible attachments.
If you have questions about this vacancy, please contact this Division representative:
Division Contact: Kelli Bailey
Email Address: legaladmin@osc.ny.gov