Review Vacancy
Date Posted: 04/18/19
Applications Due: 05/18/19
Vacancy ID: 67283
Position Information
NY HELPNo
AgencyEmpire State Development, NYS
TitleAccounts Payable Coordinator
Occupational CategoryFinancial, Accounting, Auditing
Salary GradeNS
Bargaining UnitNone listed
Salary RangeFrom $45000 to $45000 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Non-competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 9 AM
To 5:30 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County New York
Street Address 633 Third Avenue
34th Floor
City New York
StateNY
Zip Code10017
Job Specifics
Minimum Qualifications Education Level required: Two-year college degree or equivalent experience
Relevant experience required: 1-2 years hands on experience with automated Accounts Payable Systems
Knowledge required: Knowledge of Accounts Payable processing procedures, PeopleSoft Financial system a plus, Excel
Duties Description Basic Function:
Process & manage vouchers in PeopleSoft financial management system and perform other Accounts Payable (A/P) functions on a daily basis.
Work Performed:
•Conduct preliminary audit on non-contractual and contractual invoices.
•Enter contractual and non-contractual vouchers into PeopleSoft financial management system.
•Assist A/P Manager with customer inquiries to resolve problems and follow up on open items in a timely manner.
•Run reports on the status of various vouchers upon request.
•Manage filing process of completed invoices and contracts and track all contractual and non-contractual files.
•Set up new vendors and update existing ones as needed.
•Assist with circulation and tracking of invoices over $50,000.00 for further signature(s)
•Maintain all IRS related documents such as, but not limited to W-9s, and banking information
•Provide payment documentation and interface with internal and external audits.
•Itemize, catalog and archive closed and purged folders and/or invoices.
•Prepare monthly A/P Aging report for review by the Controller.
•Special projects as assigned.
Additional Comments Excellent comprehensive benefits package
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Ruth Parris
Telephone N/A
Fax N/A
Email Address resumes@esd.ny.gov
Address
Street 633 Third Avenue
34th Floor
City New York
State NY
Zip Code 10017
Notes on ApplyingPlease announce job title in subject line of email and list sources of recruitment.
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