Review Vacancy
Date Posted: 06/21/19
Applications Due: 07/08/19
Vacancy ID: 71472
Position Information
NY HELPNo
AgencyPublic Service, Department of
TitleSecretary 2
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade15
Bargaining UnitM/C - Management / Confidential (Unrepresented)
Salary RangeFrom $51576 to $64414 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Non-competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 9 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Albany
Street Address Three Empire State Plaza
City Albany
StateNY
Zip Code12223
Job Specifics
Minimum Qualifications Two years of satisfactory secretarial experience; or satisfactory completion of a two-year course in secretarial science from a business school registered with the New York State Education Department (SED), or from a New York State community college or technical institute recognized by SED as following acceptable educational practices; or a satisfactory combination of education and experience.
Duties Description The incumbent will provide administrative support for the Chief Administrative Law Judge and other Administrative Law Judges (ALJ) and manage the support staff in the Office of Hearings and Alternative Dispute Resolution. Duties include a wide range of administrative record-keeping and other support related to court reporters, intervenor funding, case status, calendar, travel, room reservations, personnel, and office supplies. The Secretary 2 will serve as a DMM gatekeeper to upload documents for filing, maintain party lists, manage staff assignments, and use DMM to access session documents for Chief ALJ or other ALJs participating in Public Service Commission sessions. The incumbent will also be called upon to type and format correspondence, rulings, notices, recommended decisions and orders, and transmit them to DPS Operations Office for issuance. The position’s duties also includes responding to telephone inquiries, including from outside parties, and directing calls as appropriate. The Secretary 2 will supervise other OHADR support staff in the performance of similar functions, coordinate work flow, and provide guidance and training as needed.
Additional Comments The ideal candidate should have excellent computer skills, including proficiency with Microsoft Word, Excel, and PowerPoint programs; the ability to function independently; good written and verbal communication skills; considerable tact and discretion, including the ability to maintain confidentiality; be highly organized and able to multi-task with accuracy. Candidates should demonstrate skills in motivating and training subordinates and working with the entire office as a team player.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Michele Newkirk
Telephone 518-486-5708
Fax 518-473-9990
Email Address recruiting@dps.ny.gov
Address
Street Three Empire State Plaza
Human Resources Management, 16th Floor
City Albany
State NY
Zip Code 12223
Notes on ApplyingInterested candidates should submit a cover letter and resume to recruiting@dps.ny.gov or mail to Human Resources Management at the address above.
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