Review Vacancy
Date Posted: 08/13/19
Applications Due: 08/27/19
Vacancy ID: 72963
Position Information
NY HELPNo
AgencyVictim Services, Office for
TitleContract Management Specialist 1 / Trainee 1
Occupational CategoryOther Professional Careers
Salary Grade18
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $56604 to $71980 Annually
Employment Type Full-Time
Appointment Type Contingent Permanent
Jurisdictional Class Competitive Class
Travel Percentage 25%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 9 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Albany
Street Address 80 South Swan Street
Alfred E. Smith Building
City Albany
StateNY
Zip Code12210
Job Specifics
Minimum Qualifications Permanent service in this title, or one year of permanent competitive or 55b/c in a title allocated to a SG-16 or higher and otherwise eligible for transfer under Civil Service Law. You may be eligible for 70.4 transfer to the Trainee 1 level if you have served one year in a position SG-11 or higher, have a Bachelor’s degree, and have taken and passed the PCO or PATT exam. Candidates who are currently 55b/c eligible and possess a Bachelor’s degree are encouraged to apply for this position. Candidates on the Professional Career Opportunities (PCO) eligible list will be canvassed, however if you are a candidate with current standing on the PCO eligible list with the score of 100 you are encouraged to apply. Questions on eligibility can be directed to the Human Resources Office.
Duties Description The duties of this position will include, but are not limited to, the following:
• Assisting with coordinating the solicitation, evaluation and awarding of grants through a variety of procurement methods, such as RFPs, IFBs, Sole/Single Source procurements etc.;
• Following up on proposed contracts throughout the approval process with internal reviewers and external approval agencies;
• Assisting with developing and updating contract materials, reports and instructions, and policies and procedures for use by grant-funded programs;
• Reviewing budget modifications and contract amendments to determine the impact on the contract and to ensure continued compliance with applicable regulations;
• Monitoring the voucher payment process for assigned contracts;
• Overseeing the review and approval of all grant-funded programs’ contract quarterly performance reports;
• Examining quarterly expenses for compliance with federal and state requirements;
• Approving program transactions including vouchers for payment, subcontracts, leases, equipment purchases and dispositions, and travel requests;
• Reviewing and approving of all grant-supported program monthly objectives and the summary of services log;
• Planning and conducting site visits of grant-funded programs to ensure compliance with contract requirements and federal and state guidelines;
• Assisting Victim Assistance Programs in identifying allowable services/expenses under federal Victims of Crime Act (VOCA) guidelines;
• Assisting Victim Assistance programs in helping victims of crime;
• Drafting reports, analyses and correspondence as required for federal, state, agency, and departmental purposes; and
• Working closely with other agency departments, federal and state agencies, and grant-funded programs to effectively accomplish the responsibilities of the position.
Additional Comments Appointment is subject to Division of Budget waiver approval.
Approximately 25% local and overnight travel required throughout the entire state of New York.
REASONABLE ACCOMMODATION: The NYS Office of Victim Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify Sheryl Kretzler, Associate Director of Human Resources at (518) 485-1704.
Approximately 25% local and overnight travel required throughout the entire state of New York.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Jackie Kalney
Telephone (518) 485-7963
Fax (518) 457-4000
Email Address dcjshrm@dcjs.ny.gov
Address
Street 80 South Swan Street, 6th Floor
Alfred E. Smith Building
City Albany
State NY
Zip Code 12210
Notes on ApplyingPlease send a cover letter and resume to the email/address above. Please reference posting # 72963 on your cover letter.
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