Review Vacancy
Date Posted: 08/04/20
Applications Due: 08/14/20
Vacancy ID: 82230
Position Information
NY HELPNo
AgencyState Comptroller, Office of the
TitleOffice Assistant 1 - Item# 04317
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade06
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $31245 to $38651 Annually
Employment Type Full-Time
Appointment Type Contingent Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.50
Workday
From 8:30 AM
To 4:30 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Albany
Street Address 90 State Street
City Albany
StateNY
Zip Code12236
Job Specifics
Minimum Qualifications Candidates must be reachable on the Office Assistant 1 eligible list OR be eligible for transfer under Section 70.1 of the Civil Service Law.
To be eligible for a 70.1 transfer, an individual must have one year of permanent competitive service in a qualifying title allocated to a salary grade 6.
Duties Description Process Monthly Justice Court Reports
· Review and process justice court monthly reports, and record proper codes to distribute collected revenues following established guidelines, standards and procedures.
· As needed and as directed, contact external parties to obtain information to perform such tasks as coding monthly report distributions.
· Maintain justice reporting database and conduct outreach as needed
· Disseminate critical information for justice reporting
· Maintain licensing fee payment records and conduct outreach to municipalities as needed
· Review documentation and obtain missing information to ensure timely completion of the related process
· Respond to a variety of customers technical calls as assigned
General Office Support
· Perform office support and clerical work to meet the requirements of Justice Court Fund operations.
· Operate various communication systems such as telephones and computers, and maintain records of such communications.
· Assist with maintaining business mailbox and disseminate incoming emails to designated unit staff
· Type, proofread, review, and correct correspondence, documents, records, and other written material. Make appropriate corrections for format, accuracy, and validity.
· Maintain files, correspondence, documents, and materials, pursuant to guidelines.
Additional Comments Desired Competencies:
· Detail orientated, and produces an accurate and timely work product
· Ability to effectively apply work unit policies and procedures
· Excellent interpersonal skills with staff and customers
· Good knowledge and use of technology
· Strong organizational skills
· Strong work ethic and positive attitude
· Possesses effective oral and written communication skills
· Ability to work independently and in a team environment
· Ability to handle multiple and sometimes competing priorities
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Sara Burt
Telephone (518) 474-1924
Fax (518) 486-6723
Email Address recruit@osc.ny.gov
Address
Street Office of Human Resources
110 State Street, 12th Floor
City Albany
State NY
Zip Code 12236
Notes on ApplyingInterested candidates should submit a cover letter and resume to recruit@osc.ny.gov no later than August 14, 2020. Please reference Item #04317-GOER-SAB when responding.
When responding, please include the reference number and letters listed in this section. The GOER ID # should not be included.
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