StateJobsNY

Position Information

AgencyEducation Department, State

TitleAdministrative Assistant 2, Box EXEC-74/00034

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $51576 to $64414 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address Office of the Commissioner of Education

City Albany

StateNY

Zip Code12234

Job Specifics

Minimum Qualifications PREFERRED QUALIFICATIONS:

Preference may be given to candidates who possess:
• At least five years of progressively responsible secretarial and/or administrative experience, including well-developed computer skills;
• The ability to work independently and be flexible with work hours and assignments to accommodate the constant changing of priorities and workload; and
• The ability to comfortably work in a high-profile office that is at the center of activities related to the daily operations of the Department.

Duties Description The New York State Education Department (NYSED) is seeking candidates for an Administrative Assistant 2 position in the Office of the Commissioner of Education. The responsibilities of the Office of the Commissioner of Education are diverse, extensive, and demanding. In cooperation with the Assistant to the Commissioner, the incumbent of this position will coordinate secretarial and administrative office operations in a discreet, tactful and confidential manner. Duties of this position include, but are not limited to, the following:

• Open, review, and sort all incoming mail and e-mail that is sent to the Office of the Commissioner of Education, and route mail for appropriate action using independent judgment while referring critical issues to the Assistant to the Commissioner and/or the Commissioner;
• Assist with the response to routine correspondence;
• Answer the telephone, respond to questions concerning general Department procedure, and refer calls to appropriate staff throughout the Department for assistance.
• Track all correspondence received in the Department from the Governor's office; monitor correspondence response time and generate monthly reports for review;
• Work with the Assistant to the Commissioner on tracking the monthly Regents meeting materials for the Commissioner’s review and approval, and
• In the absence of the Assistant to the Commissioner, act as the Commissioner's liaison to manage the Commissioner's calendar, complete assignments and schedule meetings.

Additional Comments CONDITIONS OF EMPLOYMENT: This will be a permanent, non-competitive position and has been designated as confidential. The incumbent will serve at the discretion of the Commissioner of Education. Appointment may change appointees’ negotiating unit. Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits. Candidates will be required to pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy. Filling of this position is contingent upon Division of Budget approval.

APPLICATION: Qualified candidates should send a resume and letter of interest by May 4, 2021 to Jobs@nysed.gov (email submissions preferred). You must include the Box number (EXEC-74/00034) of the position in the subject line of your email and cover letter to ensure receipt of your application.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Office of Human Resources Management

Telephone (518) 474-5215

Fax (518) 486-5631

Email Address Jobs@nysed.gov

Address

Street NYS Education Department

89 Washington Avenue, OHRM, Room 528 EB

City Albany

State NY

Zip Code 12234

 

Notes on ApplyingAPPLICATION: Qualified candidates should send a resume and letter of interest by May 4, 2021 to Jobs@nysed.gov (email submissions preferred). You must include the Box number (EXEC-74/00034) of the position in the subject line of your email and cover letter to ensure receipt of your application.