Review Vacancy

Date Posted: 09/13/21
Applications Due: 09/25/21
Vacancy ID: 91133

Position Information

AgencySUNY Brockport

TitleAdministrative Assistant 2 - Advancement and College Communications

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $52589 to $52589 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Monroe

Street Address 350 New Campus Drive

City Brockport

StateNY

Zip Code14420

Job Specifics

Minimum Qualifications Must be reachable for appointment on the current NY State Civil Service canvass list for Administrative Assistant 2 at the SUNY Brockport location OR be transfer eligible.

Duties Description The Division of Advancement and the Office of College Communications are looking for an Administrative Assistant 2 to support leadership in both areas.

For Advancement:
Manages the Office of the VP’s travel, in conjunction with the Secretary to the President.
Manages details, minutes, packets, travel, meals, etc. for Brockport Foundation meetings.
Initiates and accurately processes all requisitions, credit card purchases, conferences, and travel needs for the Offices of Alumni Engagement, Campaign, Donor Relations & Stewardship, and Giving. This includes significant travel by the Office of Giving during the Comprehensive Campaign.
Supports Advancement initiatives around major events (such as Homecoming, Winter Gala, etc.), including facility reservations, event RSVPs, briefing sheets for Cabinet, outreach to donors/alumni, correspondence with sponsors, etc.

For College Communications / University Relations:
Initiates and accurately processes all requisitions and credit card purchases, monitors payment and receipt of material, and conducts monthly reconciliations.
Manages the collection and distribution of monthly Bravo Awards, as part of the Celebration and Communication Committee.
Reconciles and assists with the approvals of vendor invoices, including those for department expenses and advertising campaigns.
Creates and maintains the office budget spreadsheet, making sure that it is up-to-date and matches the SUNY SMRT System and marketing plan.
Arranges meetings, makes room reservations, takes minutes (as needed), arranges catering, and arranges photo shoots, and
Manages travel/conference arrangements for the VP and College Communications staff.

Additional Comments Respond to the canvass letter (if applicable). Submit your application, cover letter, resume, and contact information for three professional references (one being a current supervisor) at jobs.brockport.edu by September 25, 2021.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Kallee Quill

Telephone 585-395-5938

Fax

Email Address kequill@brockport.edu

Address

Street 350 New Campus Drive

City Brockport

State NY

Zip Code 14420

 

Notes on ApplyingRespond to the canvass letter (if applicable). Submit your application, cover letter, resume, and contact information for three professional references (one being a current supervisor) at jobs.brockport.edu by September 25, 2021.

All applicants are subject to a pre-employment background check.