Review Vacancy

Date Posted: 10/18/21
Applications Due: 11/29/21
Vacancy ID: 92933

Position Information

AgencyIndigent Legal Services, Office of

TitleSpecial Assistant (Grants Administrator 2)

Occupational CategoryOther Professional Careers

Salary GradeNS

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $59038 to $73529 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Exempt Class

Travel Percentage 5%


Workweek Mon-Fri

Hours Per Week 37.5


From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No


County Albany

Street Address Alfred E Smith State Office Building

80 South Swan Street

City Albany


Zip Code12224

Job Specifics

Minimum Qualifications The candidate will have a minimum of four years of relevant experience OR an associate’s degree with a minimum of two years of relevant experience OR a bachelor’s degree.

Duties Description The holder of this position will serve as Grants Administrator 2 and will assist in the activities of the Office of Indigent Legal Services (“Office”) related to the distribution of grants and funds through a variety of procurements. The holder of this position will report to Assistant Grants Manager 1, who in turn reports to Assistant Grants Manager 2 and the Manager of Grant Solicitation and Distribution (“Grants Manager”). This position requires an understanding of legal concepts, statutory interpretation, and attorney-client privilege. Specific responsibilities for this position include:
• Working under the supervision of Assistant Grants Manager 1 and Assistant Grants Manager 2, reviews claims for reimbursement and payments to ensure compliance with applicable guidelines and contract terms.
• Communicates with counties and indigent legal service providers to resolve questions related to the submission of claims for reimbursement, including obtaining additional supporting documentation, as needed, and encouraging submission of claims for reimbursement and proposals, as directed.
• Assists Assistant Grants Manager 1 in accounting for monies appropriated for grants and distributions, including use of tracking systems for payments.
• Assists Assistant Grants Manager 1 and Assistant Grants Manger 2 in managing the Statewide grants and distribution program, which serves the fundamental purpose of improving the quality of the legal representation provided to persons who are legally entitled to the assistance of counsel, but cannot afford to hire an attorney.
• Performs other related duties as directed by the Manager of Grant Solicitation and Distribution, Director of the Office of Indigent Legal Services and agency Counsel.
• All case-related information and knowledge obtained in the performance of these duties will be treated as confidential information, subject to the protections of the attorney-client privilege.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Human Resources/JM

Telephone 518-473-5282

Fax 518-486-1631

Email Address


Street NYS Office of General Services, HRM

31ST floor, Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242


Notes on ApplyingPlease submit cover letter along with a clear and concise resume detailing how you meet the minimum qualifications for this position as listed in Specifics and indicate the Position Title & Vacancy ID number for which you are applying.