Position Information

NY HELPNo

AgencyParks, Recreation & Historic Preservation, Office of

TitleAdministrative Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $52608 to $65702 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County New York

Street Address 163 125th Street

17th Floor

City New York

StateNY

Zip Code10027

Job Specifics

Minimum Qualifications High school diploma or high school equivalency diploma; and three years of experience in administrative support**, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office.

** Certification (e.g., IAAP Certified Administrative Professional), diploma, or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

Duties Description The incumbent of the Administrative Assistant 2 position will report directly to the Regional Director and will be responsible for the day-to-day operations, organization and coordination of all administrative activities for the Regional Director. The Administrative Assistant 2 will schedule, manage and monitor the Regional Director’s calendar, prioritize meetings effectively, and ensure that the Regional Director has all supporting documents, travel directions and information necessary for meetings, conference calls or events in advance. The Administrative Assistant 2 will brief the Regional Director and Deputy Regional Director on current and outstanding issues for action; provide comprehensive administrative support to the Regional Director as well as the Deputy Regional Director and Capital Facilities Manager as needed, attend monthly regional office operations meetings and prepare meeting minutes. The Administrative Assistant 2 will manage correspondence and filing for the Regional Director and provide administrative support to the business office for concessions and other assigned tasks. The incumbent will also work on a variety of special projects such as the design and/or formatting of presentations and research projects. The Administrative Assistant 2 will work closely with the Regional Director to manage quarterly NYC Commission meetings, including scheduling, and generating concise and accurate meeting minutes.

Additional Comments OPERATING NEEDS:
• The candidate must be detail-oriented with a proven capacity to multitask, high standards for accuracy and accustomed to working in a team environment.
• The candidate must be able to work well under pressure in a fast paced, deadline-driven environment, be a self-starter, maintain confidentiality and utmost discretion, and possess excellent verbal and written communication skills.
• The candidate must be highly organized with the ability to prioritize multiple assignments and must reliably track and follow through on diverse tasks.
• Taking the initiative, proactive problem solving and exhibiting solid judgment are essential characteristics for the successful candidate.
• The candidate must be proficient in Microsoft Office, Excel, Word, Adobe Suite and Power Point as well as be proficient with Apple products.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name New York City Regional Office

Telephone

Fax

Email Address nycvacancies@parks.ny.gov

Address

Street 163 125th Street

17th Floor

City New York

State NY

Zip Code 10027

 

Notes on ApplyingIf you feel you meet the minimum qualifications and agency operating needs and are interested in being considered for this vacancy, please submit a resume, an employment application and a cover letter demonstrating how you meet the stated minimum qualifications. The employment application (Part 1 – Pre-Interview Form S1000) can be downloaded from the website of NYS Office of Parks, Recreation and Historic Preservation at www.parks.ny.gov/employment Electronic applications are encouraged; please submit application materials by email to nycvacancies@parks.ny.gov. You must include “Administrative Assistant 2” in the title of your e-mail for consideration. To apply by mail, please forward application materials to NYS Office of Parks, Recreation and Historic Preservation, 163 West 125th Street – 17th Floor, New York, New York 10027, ATTN: Personnel.

It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications.