Review Vacancy
Date Posted: 10/22/21
Applications Due: 11/01/21
Vacancy ID: 93233
Position Information
NY HELPNo
AgencyHigher Education Services Corporation
TitleOffice Assistant 1 (Temp/Hourly)
Occupational CategoryClerical, Secretarial, Office Aide
Salary GradeNS
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $17 to $17 Hourly
Employment Type Full-Time
Appointment Type Temporary
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.50
Workday
From 8 AM
To 4 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Albany
Street Address 99 Washington Avenue
City Albany
StateNY
Zip Code12255
Job Specifics
Minimum Qualifications PREFERRED QUALIFICATIONS:
- Proficiency in Microsoft Excel, Word, and Outlook
- Detail oriented and comfortable working in a fast-paced environment.
- Excellent organizational skills and effective time management skills.
Duties Description Duties include but are not limited to:
1. Monitor and track mandatory training requirements, schedule in-person training as needed. Prepare training material and track completed training attestations.
2. Maintain BHRM’s COVID-19 related databases. Conduct daily employee check-ins and reach out to employees to check on in office reporting if needed. Refer issues to appropriate HR staff. Maintain tracking for COVID testing requirements. Review documentation and obtain missing information. Process related reports and record testing results according to guidelines established.
3. Monitor HR’s shared email accounts to ensure timely responses to inquiries. Answer questions and provide information to employees regarding HR matters. Answer phones, develop and complete forms, assist employees, create or assist in preparing reports, charts, and other related activities.
4. Assist with recruitment activities – posting vacancies internally and externally, receive and properly handle resumes, schedule interviews and perform recruitment outreach activities as assigned,
5. Disseminate HR related information to employee and perform office support and clerical assignments to meet BHRM needs and requirements. Maintain BHRM files (electronic and print), correspondence, documents, and materials, adhering to record retention guidelines.
6. Assist with managing HR-related mailboxes and incoming mail. Ensure incoming emails are handled and responded to timely.
7. Type, proofread, review, correct and distribute correspondence, documents, records, and other written material. Make appropriate corrections to format and check for accuracy and validity. Obtain missing information to ensure completeness and finalization of correspondence.
8. Submit HR related transactions to the Business Services Center for processing.
9. Assist with Employee Services Unit activities.
10. Perform other duties as assigned.
Additional Comments **The hours of this position requires working from 7:45 a.m to 3:45 p.m.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Bureau of Human Resources Management
Telephone (518) 474-7556
Fax (518) 473-6685
Email Address resumes@hesc.ny.gov
Address
Street 99 Washington Avenue
City Albany
State NY
Zip Code 12255
Notes on ApplyingQualified individuals must send a resume and cover letter to resumes@hesc.ny.gov with "Office Assistant 1 BHRM" in the subject line. Resumes will be accepted through COB Monday, Nov. 1, 2021.
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