Review Vacancy

Date Posted: 12/24/21
Applications Due: 01/20/22
Vacancy ID: 96331

Position Information

AgencyHealth, Department of

TitleHealth Program Administrator (or HPA Trainee 1, 2) - 88459

Occupational CategoryOther Professional Careers

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $45617 to $76387 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%


Workweek Mon-Fri

Hours Per Week 37.5


From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? Yes

Compressed workweek allowed? No

Telecommuting allowed? Yes


County Albany

Street Address 875 Central Avenue

City Albany


Zip Code12206

Job Specifics

Minimum Qualifications Permanent transfer candidates: Current Department of Health (DOH) employee with permanent or contingent-permanent status as a Health Program Administrator (G18); OR current NYS employee with one year or more of permanent or contingent-permanent, competitive service in a title eligible to transfer under Section 52.6, Section 70.1, or Section 70.4 of the Civil Service Law to a Health Program Administrator (G18), Health Program Administrator Trainee 1 (NS), or Health Program Administrator Trainee 2 (NS). You may be asked for a Social Security Number to verify your transfer eligibility. For more information on the types of transfers, transfer eligibility criteria, and the current transfer determinations for your title, visit the following website. Public candidates: Active list candidate on the New York State Department of Civil Service’s Professional Career Opportunities (PCO) eligible list #26-570 with a score of 100 OR qualified 55B/C candidate in possession of a Bachelor’s or higher degree.

Preferred Qualifications: Professional administrative experience related to medical or programmatic review, quality assurance, audit and/or regulatory activities in a health care facility regulated by the New York State Department of Health or other state or local agency. Health care experience and knowledge of Hospital and Diagnostic & Treatment Center regulations and associated federal Medicare regulations; excellent communication, written and organizational skills; ability to function independently and as a member of a team; and deal with multiple tasks and priorities; familiarity with the Health Commerce System, Microsoft Office programs, Outlook, SharePoint, Adobe Acrobat Pro, State Financial System, Executive Correspondence Unit (ECU) process and policies and procedures for responding to FOIL inquiries.

Duties Description Working within the Office of Primary Care and Health Systems Management, Center for Healthcare Provider Services and Oversight, Division of Hospitals and Diagnostic & Treatment Centers, the individual selected for this position will perform key administrative and communications tasks for the Division. The position is located at 875 Central Avenue Albany, NY. This is a full-time position. Responsibilities may include the following: *Managing correspondence to regulated parties and inquiries from legislators, advocates and the public. Conduct research of law, rules, regulations, federal requirements, and program procedures, prepare a preliminary draft and identify appropriate program staff to review the response, tracking correspondence in progress and ensure appropriate routing to senior staff for final review and disposition. *Assist with posting materials to the Division website and with distributing communications to hospitals and clinics through the IHANS system. *Monitoring the Bureau Mail Log (BML) for inquiries from regulated parties and the public, research the issue and reach out to program staff and subject matter experts as needed to determine the appropriate response. *Update and maintain health facility information in the Health Commerce system, manage HCS accounts for hospital and clinic users. Act as Program Commerce Coordinator for the Division. *Coordinate the Division’s response to FOIL requests and subpoenas for the Division’s Central Office and Regional Offices and assist in assembling responsive documents for FOIL requests assigned to Central Office. *Update the Division’s ECU excel file and follow-up on executive correspondence received by the Division. *Contract administration, including reviewing and processing vouchers in the State Financial System.*Participate in process improvement projects undertaken by the Division. *Perform other duties as requested.

Additional Comments *transfer candidates may be asked for SSN to verify title history and eligibility. Competitive, Permanent, Full-time. Occasional travel, including travel to areas that may not be served by public transportation is required.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Human Resources Management Group - JB/88459/HPA

Telephone 518-486-1812

Fax 518-473-3395

Email Address


Street ESP - Corning Tower

Room 2217

City Albany

State NY

Zip Code 12237


Notes on ApplyingSubmit resume, preferably in PDF format, by email to, with Reference JB/88459/HPA included in the subject line or by mail to Human Resources Management Group, JB/88459/HPA, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position. Resumes will be accepted until January 20, 2022.