Review Vacancy
Date Posted: 01/14/22
Applications Due: 01/24/22
Vacancy ID: 97410
Position Information
NY HELPNo
AgencyUniversity at Albany
TitleAdministrative Assistant 2, Non-Competitive (Non-Permanent Eligible), Vice President for Student Affairs
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade15
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $52589 to $62117 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Non-competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8:30 AM
To 4:30 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Albany
Street Address University at Albany (Office of the Provost)
1400 Washington Avenue
City Albany
StateNY
Zip Code12203
Job Specifics
Minimum Qualifications (Alternate hours M - F: 9:00 AM - 5:00 PM), TBD
High school diploma or high school equivalency diploma; and three years of experience in administrative support**, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office. ** Certification (e.g., IAAP Certified Administrative Professional), diploma, or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
Duties Description Provide administrative support to the Provost, coordinate and manage the Provost’s calendar; schedule in person and zoom meetings, with faculty, staff, students and outside constituents; coordinate and manage calendars of staff in the Office of the Provost as requested including scheduling in person and zoom meetings, with faculty, staff, students and outside constituents; assist in the preparation of documents for meetings, presentations, ceremonies and events; prepare correspondence; order office supplies; reserve conference rooms, arrange and manage catering services for meetings, events and conferences; assemble materials for meetings; draft agendas as requested; manage incoming mail; front desk reception duties; personnel paperwork support; maintain and update webpages; proof mass communications; maintain Outlook distribution lists; monitor the Provost’s email as needed and forward emails to appropriate staff as necessary; assist with coordination and management of equipment inventories and installations (phones, computers, etc.); provide administrative support to the University Senate and GOV as well as other Senate councils and committees as needed; coordinate room reservations and catering for Senate support; complete required employee trainings; attend and actively participate in AS Administrative meetings; and provide direction and guidance to work-study and graduate students assigned to the Provost’s Office.
Additional Comments Please MAIL your application to University at Albany, Office of Human Resources Management-UAB 300, 1400 Washington Avenue, Albany, NY, 12222 Applications available via the SUNY Classified Employment page, (copy and paste), http://www.albany.edu/hr/assets/CS_Employment_Application.pdf or via the employment link at (copy and paste) http://www.albany.edu/hr/classified.php
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Stephen Mead
Telephone 518-437-4722
Fax 518-437-4731
Email Address smead@albany.edu
Address
Street 1400 Washington Avenue
City Albany
State NY
Zip Code 12222
Notes on ApplyingPlease MAIL) your application to University at Albany, Office of Human Resources Management-UAB 300, 1400 Washington Avenue, Albany, NY, 12222 Applications available via the SUNY Classified Employment page, (copy and paste) http://www.albany.edu/hr/assets/CS_Employment_Application.pdf or via the employment link (copy and paste) at http://www.albany.edu/hr/classified.php
FAQs • Workers with Disabilities (55b/c) • Civil Service Exams
State Agencies: Department of Civil Service • Office of the State Comptroller
OER Link: Employee Unions and Bargaining Units
Exam announcements • General Information about NYS Government
© 2024 NYS Department of Civil Service
StateJobsNY ℠ 2024 NYS Department of Civil Service
Accuracy • Privacy • Accessibility • Contact