Position Information

NY HELPNo

AgencyGeneral Services, Office of

TitleProject Assistant/HRMS SharePoint

Occupational CategoryOther Professional Careers

Salary GradeNS

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $60069 to $76387 Annually

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address Empire State Plaza, Corning Tower

City Albany

StateNY

Zip Code12242

Job Specifics

Minimum Qualifications • Bachelor’s degree and two years of professional experience in a related field.
• Excellent written and verbal communication skills.
• Excellent interpersonal skills.
• Excellent organizational skills.
• Working knowledge of SharePoint and Microsoft Office (i.e., Word, Excel, PowerPoint)
• A flexible approach and the ability to work effectively with others.
• Attention to detail with an ability to work autonomously.

PREFERRED QUALIFICATIONS:
• Experience working in a pressured environment and effectively managing competing demands in short timescales.
• Experience working as part of a team delivering complex tasks.
NOTE: An additional four years of experience may substitute for the bachelor’s degree.

Duties Description Under the direction of the Project Director, the Project Assistant will assist in completing the day-to-day operations of the project office.

• Adhere to data collection and management procedures to prepare, collect, record and input data and information on project website SharePoint site.
• Facilitate team communication and assist with administrative duties.
• Complete relevant project documentation, e.g. Change Controls and other reports.
• Coordinate schedules and meetings.
• Manage project file systems in SharePoint and participate in project related calls.
• Ensure proper state of change requests and document them.
• Facilitate the on-boarding and off-boarding of personnel, to include requests for equipment, email, etc.
• Respond to telephone/email enquiries and convey accurate information promptly and appropriately.

Additional Comments NOTE ON TELECOMMUTING: OGS Employees are required to apply and obtain approval through management to telecommute according to OGS Telecommuting Pilot Program Guidelines.

NOTE ON COVID-19 VACCINATION/WEEKLY TESTING: All State employees in Executive controlled agencies who are not subject to a mandatory vaccination requirement shall be tested for COVID-19 weekly unless they are fully vaccinated.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Human Resources/CM

Telephone 5184735282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit cover letter along with a clear and concise resume detailing how you meet the minimum qualifications for this position as listed in Specifics and indicate the Position Title & Vacancy ID number for which you are applying.