NY HELPYes

AgencyTransportation, Department of

TitleOffice Assistant 1 (Keyboarding) - Region 6 (NY HELPS)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $35177 to $43521 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Steuben

Street Address 107 Broadway

City Hornell

StateNY

Zip Code14843

Duties Description The incumbent of this position will perform duties consistent with the Civil Service Classification Standard for this title in the Transportation Maintenance Residency Office. As such, the selected candidate will process transactions, maintain records, documents, and information, and produce correspondence, reports, charts, etc. The incumbent must be able to read, understand and apply procedures, rules, regulations and law. The duties include but are not limited to: sorting and distributing mail; maintaining records and files; answering phone and appropriately responding to or referring inquiries made by employees, vendors and customers; providing assistance to the Transportation Office Assistant in the administration of the Residency Program, which may include Personnel and Purchasing activities, such as hiring and promoting employees, and employee orientation, assisting with ordering supplies, purchase orders, and vouchers, tracking and entering TRINFO data, and reviewing employees’ time in MMS, ensuring flex time, overtime, recalls, meal allowance and leave times are all correct, and sending approved MMS records to the Leave and Accrual Tracking System. Preferred candidates will possess excellent written and oral communication skills, as well as proficiency in computer programs such as Microsoft Word, Excel, PowerPoint, and Outlook.

Responsibilities may include serving a role within the Incident Command System to support the department's response to regional and statewide emergency situations.

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are: must be able to type at the rate of 30 words per minute, with at least 96% accuracy. Unless waived in accordance with Civil Service procedures, a typing performance test will be administered prior to appointment.

Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

There are no minimum education or experience requirements for this title. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.

Additional Comments *This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Some positions may require additional credentials or a background check to verify your identity.

Name Renee L. Robinson

Telephone 607-324-8408

Fax 607-324-8344

Email Address renee.robinson@dot.ny.gov

Address

Street NYS Department of Transportation, Region 6

107 Broadway

City Hornell

State NY

Zip Code 14843

Notes on ApplyingQualified candidates should submit a letter of interest and resume with the Notice Number R06-24-119 in the subject line and referenced in the letter of interest no later than December 27, 2024.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.

The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.

In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.