Review Vacancy
TitleContract Management Specialist 1/Trainee 1/2 - Albany
Occupational CategoryAdministrative or General Management
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $53764 to $85138 Annually
Appointment Type Contingent Permanent
Duties Description Reporting to a Contract Management Specialist 2, the Contract Management Specialist 1 performs tasks in support of the Office of Purchase & Contract goals and objectives, with primary tasks related to procurement and management of contracts. Specific duties include, but may not be limited to:
• Reviews and evaluates procurement requests to determine whether a Request for Proposal (RFP), an Invitation for Bid (IFB), a Request for Quote (RFQ), or Sole/Single Source procurement is the appropriate method of procurement.
• Provides guidance to agency staff on the various procurement methodologies; assisting staff in achieving their procurement goals in a manner consistent with fiscal and programmatic correctness.
• Prepares cost estimates, evaluates services, and prepares comparative cost evaluation reports.
• Ensures that contracts for goods and services adhere to State Finance Law, agency programs and goals, and ensures that all control requirements are met.
• Works with staff to resolve changes and additions to procurement.
• Reviews and evaluates all types and levels of procurements and related financial documents, including contracts and other documents that are complex.
• Coordinates and participates with agency/program staff in procurement planning meetings, assist with the preparation of solicitations and identification of key deliverables and lead responsibilities.
• Reviews, makes recommendations, or prepares draft responses to questions raised by control agencies during procurement and contract approval processes.
• Evaluates procurement records and contractual service agreements to ensure that all applicable laws, rules and regulations are adhered to, and the proposed procurement represents the “best value” to New York State.
• Assists in the development, implementation, maintenance, and evaluation of office policies and procedures to monitor, control, and achieve efficiency in contract processing for all procurement activities.
• Enters and administers contract information in the Statewide Financial System (SFS).
• Creates purchase orders and monitors spending, including fiscal year end activities, via SFS.
• Performs other duties as assigned
Minimum Qualifications MINIMUM QUALIFICATIONS:
NY HELPS Minimum Qualifications:
Contract Management Specialist Trainee 1: A bachelor's or higher degree.
Contract Management Specialist Trainee 2: A bachelor's degree and one year of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.
Contract Management Specialist 1: A bachelor's degree and two years of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.
Minimum Qualification Substitution: A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.
It is expected that employees hired under NY HELPS will have their non-competitive employment status converted to competitive status in the future, without having to compete in an examination. Employees will then be afforded all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. If you are interested in the NY-HELPS program, or this position, you may reply to this vacancy posting, or you may visit the New York State Department of Civil Service website at https://www.cs.ny.gov/help/ (copy and paste in browser) to register today, in three easy steps.
Competitive Minimum Qualifications:
If Civil Service Eligible list(s) exist, they will be canvassed. You may also apply if you are eligible for appointment by one of the following qualifications:
To be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office will contact you via phone.
55 B/C Qualifications:
This position is designated 55b/c and is subject to verification of applicant eligibility. Please provide a copy of your 55b/c letter when applying. You must meet the open competitive qualifications from the most recent examination announcement.
Reassignment Qualifications:
Current Department of Labor employees only, with at least one year of permanent, contingent-permanent, or 55b/c service in a Contract Management Specialist 1, if you have less than one year, you must be reachable on the current Contract Management Specialist 1 eligible list for this location, if one exists.
52.6 Transfer Qualifications:
One year of permanent or contingent-permanent as a Grade 13 or higher determined to be administrative by Civil Service.
70.1 Transfer Qualifications:
One year of permanent or contingent-permanent as a Grade 11 or higher determined to be similar by Civil Service.
70.4 Transfer Qualifications:
One year of permanent or contingent-permanent service as a Grade 11 or higher and a passing score on PCO or PATT exam and has a bachelor’s degree may be eligible for appointment. Note: Candidates must not have failed the most recent examination for this title. Appointments are made at the Contract Management Specialist Trainee 1 level.
Note: For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/ .
Preferred Qualifications:
Ability to initiate and maintain relationships across a diverse set of stakeholders. SFS and procurement-related experience, excellent written and verbal communication skill, fluent in MS Office Suite.
Additional Comments If you are a current NYS employee and have questions regarding salary, please contact the Business Services Center (BSC): 518-457-4272, BSCHR@ogs.ny.gov
Telecommuting is available and can be discussed during the interview.
Candidates with no previous state service will begin at the starting rate of the salary range listed above.
We offer a comprehensive benefits package, including:
• 13 paid holidays, 5 personal days, and a minimum of 13 vacation days per year
• Paid sick leave (CSEA and PEF employees- 13 days; M/C employees- 8 days plus free enrollment into the Income Protection Program for short-term and long-term disability coverage).
• Choice of several affordable and competitive health insurance plans
• Dental and vision insurance plans at no additional cost
• Membership in the NYS Employee’s Retirement System
• NYS Deferred Compensation Investment Plan
• Eligibility to apply for Public Service Loan Forgiveness (PSLF) (full-time employees)
• Eligibility to apply for tuition reimbursement for qualifying employees and courses
• Paid Parental Leave
Our mission is to provide outstanding services to our customers—the workers and business that call New York home. We help New Yorkers find careers they will love. We build and support New York’s businesses. We empower and protect New York’s workers. To learn more about our mission and the exciting work of the DOL, please visit: https://dol.ny.gov/about-us
DOL is committed to fostering employee engagement and work-life balance. We offer telecommuting and alternative work schedules to eligible employees. Eligible employees may be approved to telecommute, if operationally feasible, up to 2 days per regular work-week, and not to exceed 4 days per two-week pay period. Telecommuting can be discussed at the time of interview. Our exciting training and development opportunities, including Coursera and our formal Employee Recognition Program allow us to develop, recognize, and celebrate our workforce.
Please note that specific benefits and programs may vary based on negotiating unit, current contract, length of State service, and program area.
Some positions may require additional credentials or a background check to verify your identity.
Fax EFax: 5184742871@fax.ny.gov
Email Address labor.sm.personnel.jva@labor.ny.gov
Address
Street New York State Department of Labor
Harriman State Campus, Building 12, Room 561
Notes on ApplyingAll candidates must submit a written resume and cover letter which clearly demonstrates how they meet the minimum qualifications for the position. These documents must be received by June 6th, 2025, and submitted via email to labor.sm.personnel.jva@labor.ny.gov or mailed to the NYS Department of Labor, Personnel Bureau, Building 12, Room 561, State Office Campus, Albany, NY 12226. You must include, Vacancy ID 188699, Contract Management Specialist 1 – Albany, in the subject line of your email. Failure to do so may result in a delay of processing your application.
Candidates from diverse backgrounds are encouraged to apply. Department of Labor is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity.
New York State (NYS) is an equal opportunity/affirmative action employer. NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualification or other exception.
If you are a person with a disability and wish to request that a reasonable accommodation be provided for you to participate in a job interview, please contact: Department of Labor, Attn: Director, Office of Diversity, Equity, Inclusion, and Acceptance (ODEIA), Building 12, Albany, NY 12226 (Phone (518) 457-1984 and/or fax (518) 485-2575.)