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Review Vacancy

Date Posted 05/22/22

Applications Due07/17/22

Vacancy ID105372

AgencyHealth, Department of

TitleAdministrative Assistant 1 (Administrative Assistant Traineeship) 11519

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $41953 to $51410 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Wadsworth Center, Director’s Office, Fiscal and Procurement Administration.

Wadsworth Center, ESP

City Albany

StateNY

Zip Code12237

Minimum Qualifications "Current New York State employee with one year or more of
permanent, contingent-permanent, or 55b/c service as an
Administrative Assistant 1 (formerly Secretary 1); OR current
New York State employee with one year or more of permanent,
contingent-permanent, or 55b/c service in a position allocated to
a Grade 6 and above and eligible for transfer under Section 70.1
of the Civil Service Law to Administrative Assistant Trainee 1.

*Note: Appointment may be made at either the trainee 1 or
trainee 2. A new two-year traineeship, (Administrative Assistant
Trainee 1, NS=Grade 8 starting salary $34,831 & Administrative
Assistant Trainee 2, NS=Grade 10 starting salary $38, 875)
leading to Administrative Assistant 1, Grade 11, has been
approved effective October 31, 2019. Trainees will be required
to take four mandatory courses the first year of the traineeship
and four elective courses in the second year of the traineeship in
four competency areas through the CSEA Partnership, or
equivalent offerings through another entity as determined by the
agency. Trainees having completed the mandatory coursework
prior to appointment may be eligible for appointment to the
Trainee 2 level with appropriate approvals. All trainees are
required to successfully complete all courses before advancing
to the Administrative Assistant 1, G-11.

The preferred candidate must be able to handle multiple priorities in a fast-paced office environment, have strong organizational and communication skills, strong attention to detail, and a desire to contribute to a team-oriented workplace. The preferred candidate will also have a high level of competence using the following computer programs: Microsoft Office Suite including Word, Excel, Power Point, Access, Outlook; and Adobe Pro. Experience with State procurements and knowledge of office administration including a strong attention to detail, grammar, punctuation, spelling and business communications is desired.

Duties Description The Administrative Assistant 1 will assist Fiscal and Procurement Administration staff with the processing of procurements required by the Wadsworth Center. The incumbent will review purchase requisitions to ensure forms are completed in accordance with agency procedures; copy, file, and distribute procurement documents; answer routine inquiries; set up and manage paper and electronic filing systems; create, maintain, and enter information into databases to track receiving and invoicing of purchases; locate and attach files to correspondence requiring replies; contact vendors; and perform other related tasks.

Additional Comments "Benefits of Working for NYS
Generous benefits package, worth 65% of salary, including:
Holiday & Paid Time Off
• Thirteen (13) paid holidays annually
• Up to Thirteen (13) days of paid vacation leave annually
• Up to Five (5) days of paid personal leave annually
• Up to Thirteen (13) days of paid sick leave annually for PEF/CSEA
• Up to Eight (8) days of paid sick leave annually for M/C
• Up to three (3) days of professional leave annually to participate in professional development


Health Care Benefits
• Eligible employees and dependents can pick from a variety of affordable health insurance programs
• Family dental and vision benefits at no additional cost

Additional Benefits
• New York State Employees’ Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• And many more.

For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Group, NMH/AA1/11519

Telephone 518-486-1812

Fax 518-473-3395

Email Address resume@health.ny.gov

Address

Street RM 2217, Corning Tower Building, ESP

City Albany

State NY

Zip Code 12237

 

Notes on ApplyingPlease submit your resume and cover letter, preferably in PDF format, by email to resume@health.ny.gov, with Reference NMH/AA1/11519 included in the subject line or by mail to Human Resources Management Group, NMH/AA1/11519, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.

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