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Review Vacancy

Date Posted 06/01/22

Applications Due07/01/22

Vacancy ID105896

NY HELPNo

AgencyEmpire State Development, NYS

TitleAccounts Payable Coordinator_NYC

Occupational CategoryOther Professional Careers

Salary GradeNS

Bargaining UnitNone listed

Salary RangeFrom $50000 to $50000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County New York

Street Address 633 Third Avenue

City New York

StateNY

Zip Code10017

Minimum Qualifications Education level required (education required for this position):
Two years college degree or equivalent experience

Equivalent Experience required (include no. of years required):
1-2 years hands on experience with automated Accounts Payable Systems.

Knowledge Required:
Knowledge of Accounts Payable processing procedures, PeopleSoft Financial system a plus, Excel.

Duties Description BASIC FUNCTION:
Process & manage vouchers in PeopleSoft Financial Management System and perform other Accounts Payable functions on a daily basis. MUST have experience in People Soft management system.

WORK PERFORMED:
• Conduct preliminary audit on subsidiary non-contractual and contractual invoices.
• Enter contractual and non-contractual vouchers into PeopleSoft Financial Management System.
• Combine invoices and forward to Accounting Department for coding prior to vouchering.
• Assist AP Manager with customer inquiries, resolve problems, and follow up on open items.
• Run reports on various voucher statuses upon request.
• Manage filing process of completed invoices and track all contractual and non-contractual files.
• New vendor set-up/current vendor updates.
• Assist with circulation and tracking of invoices over $50,000.00 for further signature(s)
• Maintain all IRS related documents such as, but not limited to W-9s, and banking information
• Provide payment documentation and interface with internal and external audits.
• Itemize, catalog and archive closed and purged folders and/or invoices.
• Prepare monthly A/P Aging report for review by the Controller.
• Special projects as assigned.

Some positions may require additional credentials or a background check to verify your identity.

Name Jane Martinez

Telephone N/A

Fax N/A

Email Address resumes@esd.ny.gov

Address

Street 633 Third Avenue

City New York

State NY

Zip Code 10017

 

Notes on ApplyingSend resume to resumes@esd.ny.gov, indicating job title in subject line and salary requirement in email body.

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