Review Vacancy
AgencyEmpire State Development, NYS
TitleAccounts Payable Coordinator_NYC
Occupational CategoryOther Professional Careers
Salary RangeFrom $50000 to $50000 Annually
Minimum Qualifications Education level required (education required for this position):
Two years college degree or equivalent experience
Equivalent Experience required (include no. of years required):
1-2 years hands on experience with automated Accounts Payable Systems.
Knowledge Required:
Knowledge of Accounts Payable processing procedures, PeopleSoft Financial system a plus, Excel.
Duties Description BASIC FUNCTION:
Process & manage vouchers in PeopleSoft Financial Management System and perform other Accounts Payable functions on a daily basis. MUST have experience in People Soft management system.
WORK PERFORMED:
• Conduct preliminary audit on subsidiary non-contractual and contractual invoices.
• Enter contractual and non-contractual vouchers into PeopleSoft Financial Management System.
• Combine invoices and forward to Accounting Department for coding prior to vouchering.
• Assist AP Manager with customer inquiries, resolve problems, and follow up on open items.
• Run reports on various voucher statuses upon request.
• Manage filing process of completed invoices and track all contractual and non-contractual files.
• New vendor set-up/current vendor updates.
• Assist with circulation and tracking of invoices over $50,000.00 for further signature(s)
• Maintain all IRS related documents such as, but not limited to W-9s, and banking information
• Provide payment documentation and interface with internal and external audits.
• Itemize, catalog and archive closed and purged folders and/or invoices.
• Prepare monthly A/P Aging report for review by the Controller.
• Special projects as assigned.
Some positions may require additional credentials or a background check to verify your identity.