Review Vacancy
AgencyPeople With Developmental Disabilities, Office for
TitleOA1 Keyboarding OA 1 EOA# 22-043R Office Assistant 1 Keyboarding
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitISU - Institutional Services Unit (CSEA)
Salary RangeFrom $31870 to $39423 Annually
Minimum Qualifications MINIMUM QUALIFICATIONS:
1. Must currently be a permanent Office Assistant 1-Keyboarding;
OR
Must be active and reachable on the Civil Service Eligible List for Office Assistant 1 Keyboarding**;
**For those who pass the written test, prior to being considered for appointment, you will be required to pass a keyboarding test that demonstrates your ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy.
OR
2. Eligible for 70.1 transfer in a designated title determined by the New York State Department of Civil Service (must also be within 2 grades of targeted title).
OR
3. Eligible for provisional appointment*
*Provisional appointments will only be considered if there are insufficient In-Title and/or Civil Service List candidates. To qualify for provisional appointment, you must have one year of permanent service in a clerical or keyboarding title allocated to Grade 4 or higher.
Duties Description POSITION DESCRIPTION:
Office Assistant 1–Keyboarding - perform entry-level clerical and office support work, including processing transactions, data entry, and maintaining records in a variety of organizational settings. Any given assignment may encompass a broad or narrow range of activities.
PRIMARY DUTIES AND RESPONSIBILITIES:
• Scheduling Employee Health Services (EHS) appointments for potential DSAT hires.
• Monitor psychological tests.
• Scheduling Ability Tests for potential DSAT hires.
• Process new employees.
• Greeting, assisting, and/or redirecting visitors & providing general information.
• Sorting and distributing incoming mail and faxes.
• Filing.
• Screening and directing incoming calls.
• Scheduling meetings and interviews as requested.
• Request and track required references and documentation for candidates’ files.
• On date of interview, provide assistance with greeting candidates, collecting required documentation, and general assistance to the Administrator(s).
• Maintain follow-up systems and communicate with Administrator(s) to ensure that functions are being executed timely and properly.
• Type correspondence, posting vacancy notices, job letters, test invitations, score notifications, exam score transfer letters, degree verifications, references, and other documents using the appropriate software program.
• Mail canvass letters, prepare appropriate folder(s), maintain log book.
• Code Civil Service lists and prepare appropriate documents for the Administrator(s).
• Assist in a variety of staffing projects including, but not limited to, the overall vacancy posting notification system, DSAT testing, and employee resignations.
• Prepare Personnel Transaction Request forms for new hires, separations, and staff movement as required.
• Maintain organized systems for filing for employee history files, DSAT test applications, prospective employee folders, and posting vacancy notices.
• Assist Human Resources Specialists in all aspects of recruitment and candidate background checks for direct care, administrative support and clerical hires.
• Other duties as assigned.
Additional Comments APPLICATION PROCEDURE: Submit cover letter and résumé to:
DDSOO 4 – Hudson Valley
Human Resources Department
P.O. Box 470
7 Wilbur Road
Thiells, NY 10984
E-Mail: hv.internal.apps@opwdd.ny.gov
Phone: 845-947-6000, option 3, option 5
Fax: 845-947-6189
Please reference the above EOA # 22-043R in all correspondence.
Please note:
• As of 10/21/2021 all HVDDSO employees must be vaccinated against COVID-19.
• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility.
• If you are employed by state government, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.
• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact NYS OPWDD Workforce and Talent Management Central Office at (518) 473-4785 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.
• OPWDD IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
• Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of E
Some positions may require additional credentials or a background check to verify your identity.